Administrative Coordinator @ DHR Mechanical

Kelso Industries; Tampa (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

Kelso Industries is seeking an Administrative Coordinator for our Florida branch in Hudson, on-site, Monday–Friday, 8:00 AM–5:00 PM. The role supports the Florida Branch Manager, service team, and daily operations across construction-related environments.

The ideal candidate has 1+ years in administration, strong organizational skills, and familiarity with NetSuite or ServiceChannel is a plus. Compensation targets $50,000–$65,000 annually with experience-based advancement.

Qualifications

• 1+ years of administrative, coordinator, office support, or construction office experience preferred.
• Experience supporting construction, mechanical, HVAC, service, or field operations environments is highly preferred.
• Experience with NetSuite and/or ServiceChannel is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong written and verbal communication skills.
• Positive attitude and willingness to learn and grow with the business.

Responsibilities

• Support the Florida Branch Manager with daily administrative and operational tasks.
• Prepare, submit, and track permits and related project documentation.
• Assist the service department with service tickets, work orders, and customer paperwork.
• Coordinate and maintain job files, records, and supporting documentation.
• Help ensure timely processing of service-related administrative activities.
• Monitor emails and service requests and assist with communication between office and field personnel.
• Support scheduling and dispatching activities as the service department grows.
• Enter and maintain data within company systems.
• Assist with general office administration and special projects as needed.

Skills

Administrative experience

Construction/field ops

NetSuite

ServiceChannel

MS Office

Communication skills

Organization

Multitasking

Tools

NetSuite

ServiceChannel

Job description

Together We Build - Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Administrative Coordinator

Hudson, Florida (On-Site)

Full-Time | Monday-Friday | 8:00 AM-5:00 PM

About DHR Mechanical

DHR Mechanical is a growing mechanical services company dedicated to delivering quality HVAC and mechanical solutions for our customers throughout Florida. We are seeking an organized, detail-oriented Administrative Coordinator to provide day-to-day administrative and operational support to our Florida Branch Manager and service team.

This role is ideal for someone who enjoys keeping projects organized, managing documentation, supporting field personnel, and serving as a key administrative resource for a busy branch office.

What You’ll Do

• Support the Florida Branch Manager with daily administrative and operational tasks.
• Prepare, submit, and track permits and related project documentation.
• Assist the service department with service tickets, work orders, and customer paperwork.
• Coordinate and maintain job files, records, and supporting documentation.
• Help ensure timely processing of service-related administrative activities.
• Monitor emails and service requests and assist with communication between office and field personnel.
• Support scheduling and dispatching activities as the service department grows.
• Enter and maintain data within company systems.
• Assist with general office administration and special projects as needed.

What You’ll Bring

• 1+ years of administrative, coordinator, office support, or construction office experience preferred.
• Experience supporting construction, mechanical, HVAC, service, or field operations environments is highly preferred.
• Experience with NetSuite and/or ServiceChannel is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong written and verbal communication skills.
• Positive attitude and willingness to learn and grow with the business.

Schedule & Location

• Full-time, on-site role
• Monday-Friday
• 8:00 AM-5:00 PM
• Hudson, Florida

Compensation

• Target salary range: $50,000-$65,000 annually
• Compensation will be based on experience, qualifications, and overall fit for the role.

Why Join DHR Mechanical?

• Stable, growing company with long-term career opportunities.
• Collaborative team environment.
• Opportunity to play a key role in supporting branch operations and future service growth.
• Direct exposure to construction and service operations leadership.

Drug-Free Workplace

DHR Mechanical is committed to maintaining a safe, productive, and drug-free work environment. Employment may be contingent upon successful completion of a pre-employment drug screening and compliance with company drug-free workplace policies.

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here You Will Experience

• Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.
• Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.
• Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.
• Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business.