Administrative Assistant I — On-Site, Growth Focus

VetJobs; Lehigh Acres (FL); On-site; USD 29,000 - 36,000; Full time

Job summary

UES in Lehigh Acres, Florida is seeking an Administrative Assistant I to join our team. This entry‑level role provides essential admin and clerical support to leadership and staff, handling scheduling, correspondence, documentation, and office coordination.

This position offers opportunities to develop organizational and communication skills in a fast-paced environment, with a focus on reliability and teamwork. On-site work with occasional travel up to 10% to support meetings and events.

Qualifications

• High school diploma or GED required.
• Associate’s degree or coursework preferred.
• 0-2 years administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Responsibilities

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Maintain office supplies inventory, ordering and restocking as necessary.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations as needed.
• Provide administrative support for various projects as assigned.
• Greet visitors, answer and direct phone calls, and provide general information.
• Communicate with internal and external partners and vendors, as needed.
• Perform other duties as assigned.
• Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.

Job description

UES in Lehigh Acres, Florida is seeking an Administrative Assistant I to join our team. This entry‑level role provides essential admin and clerical support to leadership and staff, handling scheduling, correspondence, documentation, and office coordination.

This position offers opportunities to develop organizational and communication skills in a fast-paced environment, with a focus on reliability and teamwork. On-site work with occasional travel up to 10% to support meetings and events.