Administrative Coordinator @ DHR Mechanical

DHR Mechanical; Tampa (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

DHR Mechanical is seeking an organized Administrative Coordinator to provide day-to-day administrative and operational support to our Florida Branch Manager and service team. This on-site role in Hudson, FL will help keep projects organized and ensure efficient handling of permits, tickets, and paperwork.

The ideal candidate has 1+ years of administrative or construction office experience, is proficient with Microsoft Office, and communicates effectively.

Qualifications

• 1+ years of administrative, coordinator, office support, or construction office experience.
• Experience supporting construction, mechanical, HVAC, service, or field operations environments is highly preferred.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Experience with NetSuite and/or ServiceChannel is a plus.

Responsibilities

• Support the Florida Branch Manager with daily administrative and operational tasks.
• Prepare, submit, and track permits and related project documentation.
• Assist the service department with service tickets, work orders, and customer paperwork.
• Coordinate and maintain job files, records, and supporting documentation.
• Help ensure timely processing of service-related administrative activities.
• Monitor emails and service requests and assist with communication between office and field personnel.
• Support scheduling and dispatching activities as the service department grows.
• Enter and maintain data within company systems.
• Assist with general office administration and special projects as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Multi-tasking

Tools

NetSuite

ServiceChannel

Microsoft Office

Job description

Company Background

Together We Build – Partnership, Innovation, Excellence, and Safety

DHR is part of Kelso Industries, with 3,500+ employees across 29 operating companies, delivers top HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a high-performing team. Learn more about us at www.kelso-industries.com

Administrative Coordinator

Hudson, Florida (On-Site)

Full-Time | Monday-Friday | 8:00 AM-5:00 PM

About DHR Mechanical

DHR Mechanical is a growing mechanical services company dedicated to delivering quality HVAC and mechanical solutions for our customers throughout Florida. We are seeking an organized, detail-oriented Administrative Coordinator to provide day-to-day administrative and operational support to our Florida Branch Manager and service team.

This role is ideal for someone who enjoys keeping projects organized, managing documentation, supporting field personnel, and serving as a key administrative resource for a busy branch office.

What You'll Do

• Support the Florida Branch Manager with daily administrative and operational tasks.
• Prepare, submit, and track permits and related project documentation.
• Assist the service department with service tickets, work orders, and customer paperwork.
• Coordinate and maintain job files, records, and supporting documentation.
• Help ensure timely processing of service-related administrative activities.
• Monitor emails and service requests and assist with communication between office and field personnel.
• Support scheduling and dispatching activities as the service department grows.
• Enter and maintain data within company systems.
• Assist with general office administration and special projects as needed.

What You'll Bring

• 1+ years of administrative, coordinator, office support, or construction office experience preferred.
• Experience supporting construction, mechanical, HVAC, service, or field operations environments is highly preferred.
• Experience with NetSuite and/or ServiceChannel is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong written and verbal communication skills.
• Positive attitude and willingness to learn and grow with the business.

Schedule & Location

• Full-time, on-site role
• Monday-Friday
• 8:00 AM-5:00 PM
• Hudson, Florida

Compensation

• Target salary range: $50,000-$65,000 annually
• Compensation will be based on experience, qualifications, and overall fit for the role.

Why Join DHR Mechanical?

• Stable, growing company with long-term career opportunities.
• Collaborative team environment.
• Opportunity to play a key role in supporting branch operations and future service growth.
• Direct exposure to construction and service operations leadership.

Drug-Free Workplace

DHR Mechanical is committed to maintaining a safe, productive, and drug-free work environment. Employment may be contingent upon successful completion of a pre-employment drug screening and compliance with company drug-free workplace policies.

Why Join Us?

We’re committed to attracting talented individuals who seek a company with a strong foundation of success and an outstanding culture. We proactively provide competitive compensation, comprehensive benefits, and clear pathways for career advancement with autonomy and flexibility in an entrepreneurial environment.

Learn more about us at www.kelso-industries.com