On-Site Administrative Coordinator for Global Teams

Saisystems-Internationa; Shelton (CT); On-site; USD 42,000 - 64,000; Full time

Job summary

Saisystems International seeks an Administrative Assistant to support the Saisystems Technology team and its related entities in an on-site role at our Shelton, CT office. The ideal candidate will be highly organized, detail-oriented, and able to manage a variety of administrative tasks with ownership and discretion.

The role involves coordinating with U.S. and offshore teams, handling contracts via a signing platform, supporting meetings and events, and assisting HR activities including

Qualifications

• College degree required; prior administrative or office experience preferred.
• Exceptionally organized and detail-oriented, with strong ownership and follow-through.
• Strong multitasking, prioritization, and deadline management.
• Professional and polished when interacting with clients, vendors, employees, and leadership.
• Resourceful, adaptable, and eager to learn and take on new responsibilities.

Responsibilities

• Provide administrative support to the Saisystems Technology team, including general administrative needs, documentation, coordination, and special projects.
• Coordinate with offshore Human Resources, Operations, and Finance teams, serving as a U.S.-based liaison to facilitate information, requests, documentation, and follow-up.
• Manage and execute customer and vendor contracts through the company's document signing software, including document preparation, routing, signatures, tracking, and maintaining organized records.
• Assist with client visits, company meetings, events, and special projects, ensuring details are organized and professionally executed.
• Provide administrative support to the parent company, Saisystems International, and its related entities for business and personal matters as requested.
• Coordinate with internal teams and external vendors on administrative matters and ensure requests and tasks are followed through to completion.
• Provide basic Human Resources administrative support, including onboarding and offboarding, employee documentation, benefit administration, and basic payroll processing through ADP.
• Maintain organized records and handle confidential business, employee, and personal information with discretion.
• Serve as a dependable administrative resource, proactively identifying needs and ensuring tasks are completed accurately and timely.

Skills

Organized

Detail-oriented

Communication skills

Multitasking

Ownership & follow-through

Education

College degree

Tools

Document signing software

ADP payroll system

Job description

Saisystems International seeks an Administrative Assistant to support the Saisystems Technology team and its related entities in an on-site role at our Shelton, CT office. The ideal candidate will be highly organized, detail-oriented, and able to manage a variety of administrative tasks with ownership and discretion.

The role involves coordinating with U.S. and offshore teams, handling contracts via a signing platform, supporting meetings and events, and assisting HR activities including