Administrative Assistant

Saisystems Health; Shelton (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Saisystems Health is seeking an Administrative Assistant to support the Technology team and related entities. This on-site role in Shelton, CT requires ownership, organization, and the ability to coordinate across U.S.

and offshore teams with discretion. The successful candidate will manage general administrative duties, onboarding/offboarding, payroll processing via ADP, and documentation, while maintaining high standards of accuracy and professionalism in interactions with clients and

Qualifications

• College degree required; prior administrative or office experience preferred.
• Exceptionally organized and detail-oriented, with strong ownership and follow-through.
• Strong ability to multitask, prioritize, and meet deadlines.
• Professional and polished when interacting with clients, vendors, employees, and leadership.
• Comfortable coordinating with U.S. and offshore teams.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the Saisystems Technology team and related entities.
• Coordinate with offshore HR, Operations, and Finance as a U.S.-based liaison.
• Manage contracts through the document signing software, including preparation, routing, signatures, tracking, and records.
• Assist with client visits, meetings, events, and special projects.
• Provide HR support including onboarding/offboarding, benefits, and payroll processing through ADP.
• Maintain confidential records and handle sensitive information with discretion.
• Serve as a dependable administrative resource to ensure tasks are completed accurately and on time.

Skills

Organized

Detail-oriented

Multitasking

Professional communication

Independent worker

Coordination

Education

College degree

Tools

ADP

Document signing software

Office software

Job description

Job Summary:

We are seeking a highly organized, detail-oriented, and polished Administrative Assistant to support the Saisystems Technology team and provide additional administrative support across Saisystems International and its related entities. This is an on-site, hands-on role for someone who takes ownership, follows through, and enjoys managing a variety of responsibilities. The ideal candidate is professional, resourceful, adaptable, and comfortable coordinating across U.S. and offshore teams while maintaining a high standard of accuracy and execution.

Key Responsibilities:

• Provide administrative support to the Saisystems Technology team, including general administrative needs, documentation, coordination, and special projects.
• Coordinate with offshore Human Resources, Operations, and Finance teams, serving as a U.S.-based liaison to facilitate information, requests, documentation, and follow-up.
• Manage and execute customer and vendor contracts through the company's document signing software, including document preparation, routing, signatures, tracking, and maintaining organized records.
• Assist with client visits, company meetings, events, and special projects, ensuring details are organized and professionally executed.
• Provide administrative support to the parent company, Saisystems International, and its related entities for business and personal matters as requested.
• Coordinate with internal teams and external vendors on administrative matters and ensure requests and tasks are followed through to completion.
• Provide basic Human Resources administrative support, including onboarding and offboarding, employee documentation, benefit administration, and basic payroll processing through ADP.
• Maintain organized records and handle confidential business, employee, and personal information with discretion.
• Serve as a dependable administrative resource, proactively identifying needs and ensuring tasks are completed accurately and timely.

Qualifications & Requirements:

• College degree required; prior administrative or office experience preferred.
• Exceptionally organized and detail-oriented, with strong ownership and follow-through.
• High standard of quality and execution with the ability to anticipate needs.
• Strong ability to multitask, prioritize, and manage multiple deadlines and details.
• Professional and polished when interacting with clients, vendors, employees, and leadership.
• Resourceful, adaptable, and eager to learn and take on new responsibilities.
• Comfortable working independently and coordinating with both U.S. and offshore teams.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable learning new technology, systems, and processes.

Work Environment:

• This position operates on-site in a professional office environment in Shelton, CT.

Organizational Relationships:

• Develop and maintain positive relationships with leadership, U.S. and offshore teams, clients, vendors, and other internal and external stakeholders.