Administrative Assistant

Saisystems-Internationa; Shelton (CT); On-site; USD 42,000 - 64,000; Full time

Job summary

Saisystems International seeks an Administrative Assistant to support the Saisystems Technology team and its related entities in an on-site role at our Shelton, CT office. The ideal candidate will be highly organized, detail-oriented, and able to manage a variety of administrative tasks with ownership and discretion.

The role involves coordinating with U.S. and offshore teams, handling contracts via a signing platform, supporting meetings and events, and assisting HR activities including

Qualifications

• College degree required; prior administrative or office experience preferred.
• Exceptionally organized and detail-oriented, with strong ownership and follow-through.
• Strong multitasking, prioritization, and deadline management.
• Professional and polished when interacting with clients, vendors, employees, and leadership.
• Resourceful, adaptable, and eager to learn and take on new responsibilities.

Responsibilities

• Provide administrative support to the Saisystems Technology team, including general administrative needs, documentation, coordination, and special projects.
• Coordinate with offshore Human Resources, Operations, and Finance teams, serving as a U.S.-based liaison to facilitate information, requests, documentation, and follow-up.
• Manage and execute customer and vendor contracts through the company's document signing software, including document preparation, routing, signatures, tracking, and maintaining organized records.
• Assist with client visits, company meetings, events, and special projects, ensuring details are organized and professionally executed.
• Provide administrative support to the parent company, Saisystems International, and its related entities for business and personal matters as requested.
• Coordinate with internal teams and external vendors on administrative matters and ensure requests and tasks are followed through to completion.
• Provide basic Human Resources administrative support, including onboarding and offboarding, employee documentation, benefit administration, and basic payroll processing through ADP.
• Maintain organized records and handle confidential business, employee, and personal information with discretion.
• Serve as a dependable administrative resource, proactively identifying needs and ensuring tasks are completed accurately and timely.

Skills

Organized

Detail-oriented

Communication skills

Multitasking

Ownership & follow-through

Education

College degree

Tools

Document signing software

ADP payroll system

Job description

Job Summary:

We are seeking a highly organized, detail-oriented, and polished Administrative Assistant to support the Saisystems Technology team and provide additional administrative support across Saisystems International and its related entities. This is an on-site, hands-on role for someone who takes ownership, follows through, and enjoys managing a variety of responsibilities. The ideal candidate is professional, resourceful, adaptable, and comfortable coordinating across U.S. and offshore teams while maintaining a high standard of accuracy and execution.

Key Responsibilities:

• Provide administrative support to the Saisystems Technology team, including general administrative needs, documentation, coordination, and special projects.
• Coordinate with offshore Human Resources, Operations, and Finance teams, serving as a U.S.-based liaison to facilitate information, requests, documentation, and follow-up.
• Manage and execute customer and vendor contracts through the company's document signing software, including document preparation, routing, signatures, tracking, and maintaining organized records.
• Assist with client visits, company meetings, events, and special projects, ensuring details are organized and professionally executed.
• Provide administrative support to the parent company, Saisystems International, and its related entities for business and personal matters as requested.
• Coordinate with internal teams and external vendors on administrative matters and ensure requests and tasks are followed through to completion.
• Provide basic Human Resources administrative support, including onboarding and offboarding, employee documentation, benefit administration, and basic payroll processing through ADP.
• Maintain organized records and handle confidential business, employee, and personal information with discretion.
• Serve as a dependable administrative resource, proactively identifying needs and ensuring tasks are completed accurately and timely.

Qualifications & Requirements:

• College degree required; prior administrative or office experience preferred.
• Exceptionally organized and detail-oriented, with strong ownership and follow-through.
• High standard of quality and execution with the ability to anticipate needs.
• Strong ability to multitask, prioritize, and manage multiple deadlines and details.
• Professional and polished when interacting with clients, vendors, employees, and leadership.
• Resourceful, adaptable, and eager to learn and take on new responsibilities.
• Comfortable working independently and coordinating with both U.S. and offshore teams.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable learning new technology, systems, and processes.

Work Environment:

• This position operates on-site in a professional office environment in Shelton, CT.

Organizational Relationships:

• Develop and maintain positive relationships with leadership, U.S. and offshore teams, clients, vendors, and other internal and external stakeholders.