Field Operations Admin & Scheduling Specialist

Secure Source International; Sunset (UT); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical, dental, vision and life保险

Paid Time Off

401K

401(k) matching

Health insurance

Dental insurance

Vision insurance

Job summary

Secure Source International is actively seeking an Administrative Assistant to act as a liaison, handling data entry, scheduling, and professional client communication across teams. This full-time, in-person role is based in Sunset, UT, and supports efficient operations while helping to improve workflows.

The ideal candidate will be highly organized, detail-oriented, and proficient in Excel or Google Sheets, with 2 years of administrative experience; familiarity with security or field services

Qualifications

• Proficiency in Excel or Google Sheets (required).
• Strong data entry and scheduling experience.
• Excellent communication skills (phone and written).
• Highly organized with strong attention to detail.
• Ability to take initiative and improve processes.
• Previous experience in administration, scheduling, or operations support is a plus.
• Experience in security, field services, or similar industries is beneficial.
• Administrative experience: 2 years (Preferred).

Responsibilities

• Data Management: Handle data entry, job creation, and maintain internal records with precision.
• Scheduling & Coordination: Manage scheduling for field technicians and operational tasks.
• Client Communication: Professionally handle client calls and follow-ups.
• Departmental Coordination: Facilitate communication between departments to ensure smooth operations.
• Process Improvement: Identify opportunities to improve workflows and increase efficiency.
• Documentation & Reporting: Draft and manage paperwork, ensuring accuracy and professionalism.
• Inventory Management & Parts Ordering: Manage inventory levels and process parts order requests for technicians as needed.

Skills

Excel/Sheets

Data entry

Scheduling

Communication skills

Attention to detail

Process improvement

Administrative experience

Job description

Secure Source International is actively seeking an Administrative Assistant to act as a liaison, handling data entry, scheduling, and professional client communication across teams. This full-time, in-person role is based in Sunset, UT, and supports efficient operations while helping to improve workflows.

The ideal candidate will be highly organized, detail-oriented, and proficient in Excel or Google Sheets, with 2 years of administrative experience; familiarity with security or field services