Office Manager

Saisystems-Internationa; Shelton (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Saisystems is seeking an on-site Office Manager for our Shelton, CT office to oversee day-to-day operations and drive efficiency across SAI entities.

The role requires proactive ownership, strong organizational skills, and the ability to manage multiple priorities while collaborating with U.S. and offshore teams. Experience with MS Office and administrative functions is helpful.

Qualifications

• Experience in office management or operations.
• Comfortable coordinating with multiple stakeholders.
• Experience with HR or payroll support is a plus.

Responsibilities

• Office and facilities management including supplies and vendors.
• HR and payroll support coordination for local team.
• Contract administration through PandaDoc and tracking.
• Accounts payable support and vendor payments.
• Assist with business insurance renewals and admin.
• General administration across SAI entities.

Skills

Highly organized

Detail-oriented

Multitasking

Ownership mindset

Communication with offshore teams

Tools

Microsoft Office

ADP

PandaDoc

Job description

Position Summary

We are looking for a highly organized, detail-oriented, and versatile Office Manager to join our team on-site at our Shelton, CT office. This is a hands-on role for someone who enjoys variety, takes ownership, and is comfortable learning new responsibilities.

The position will primarily support Saisystems Technology while also providing general administrative support across SAI entities. The ideal candidate is proactive, dependable, agile, and able to manage multiple priorities while working effectively with our U.S. and offshore teams.

Key Responsibilities

• Office & Facilities Management – Manage day-to-day office operations, supplies, vendors, facility’s needs, mail, meetings, and general office administration.
• Human Resources & Payroll Support – Handle basic HR administration for the local team, including employee documentation and routine employee needs; coordinate onboarding and offboarding with HR, IT, Finance, hiring managers, and offshore teams; and support basic payroll processing through ADP, including employee changes and benefit administration.
• Contract Administration – Coordinate customer, vendor, and HR-related contracts through PandaDoc, including preparation, signatures, documentation, renewals, and tracking.
• Accounts Payable Support – Coordinate invoices and approvals with the Accounting/Finance team, process checks as needed, and assist with vendor payment administration.
• Business Insurance – Assist with business insurance renewals, certificates of insurance, and related administrative requirements.
• General Administration – Provide administrative and operational support to leadership and across SAI entities as needed.

What We’re Looking For

• Highly organized and detail-oriented
• Strong ability to multitask and prioritize
• Proactive with a strong sense of ownership and follow-through
• Versatile, agile, and willing to learn new responsibilities
• Ability to work effectively and communicate regularly with offshore teams
• Strong communication and interpersonal skills
• Comfortable working independently and collaboratively across functions
• Comfortable learning new systems and processes
• Experience with Microsoft Office; ADP and PandaDoc experience is helpful but not required
• Prior office management, administrative, HR, or operations experience preferred

The Right Fit

This role is ideal for someone who enjoys wearing multiple hats and being a go-to person within an organization. You do not need to be an expert in every area on day one. Someone who is organized, detail-oriented, resourceful, adaptable, and willing to learn will succeed in this role.