Office Manager / Administrative Assistant

Saisystems Health; Shelton (CT); On-site; USD 52,000 - 72,000; Full time

Job summary

Saisystems Health in Shelton, CT seeks an organized Office Manager / Administrative Assistant to oversee daily operations on-site. The role requires ownership, attention to detail, and proactive task execution in a professional office setting.

The role includes coordinating visits, HR support, and collaboration with offshore teams to ensure smooth administration and accurate handling of invoices and projects.

Qualifications

• College degree required; prior administrative or office experience preferred.
• Highly organized with strong ownership and execution.
• Ability to multitask, prioritize, and meet deadlines.
• Professional communication with employees, executives, and vendors.
• Willingness to learn and coordinate with offshore teams.

Responsibilities

• Manage day-to-day office operations, facilities, and supplies; coordinate vendors.
• Handle mail, packages, and document distribution.
• Coordinate client and executive visits, board meetings, and events.
• Provide basic HR support including onboarding/offboarding and benefits.
• Support offshore Finance with invoices and vendor communications during U.S. hours.
• Coordinate insurance, contracts, renewals, and memberships.
• Arrange employee events and monthly volunteer activities.
• Serve as the go-to resource to keep the office running smoothly.

Skills

Organizational skills

Multitasking

Communication

Professional demeanor

Detail-oriented

Office administration

Team coordination

Education

College degree

Tools

ADP

Job description

Job Summary:

We are seeking a highly organized, detail-oriented, and polished Office Manager / Administrative Assistant to manage the day-to-day operations of our Shelton, CT office. This on-site role is ideal for a professional, resourceful individual who takes ownership, anticipates needs, and executes tasks with a high level of accuracy and follow-through.

Key Responsibilities:

• Take ownership of day-to-day office and facilities management, including kitchen and office supplies, cleaning, security, maintenance, repairs, and workplace needs; manage service vendors and follow issues through to resolution.
• Manage incoming and outgoing mail and packages, including picking up mail from the post office, opening and scanning correspondence, and distributing documents to the appropriate teams.
• Coordinate client and executive visits, quarterly Board meetings, office events, and special meetings, ensuring all details are professionally planned and executed.
• Provide basic Human Resources administrative support, including onboarding and offboarding, employee documentation, benefit administration, and basic payroll processing through ADP.
• Support the offshore Finance team with U.S.-based administrative needs, including handling invoices and bills received in the office, vendor communication during U.S. business hours, and documentation or reconciliation requests.
• Coordinate business insurance, contracts, renewals, certificates, memberships, and other administrative requirements.
• Coordinate employee events, celebrations, and monthly volunteer and charitable activities.
• Serve as the go-to resource for general administrative needs and help ensure the office runs smoothly and professionally.

Qualifications & Requirements:

• College degree required; prior administrative or office experience preferred.
• Exceptionally organized and detail-oriented, with strong ownership, follow-through, and a high standard of execution.
• Ability to multitask, prioritize, anticipate needs, and manage details and deadlines effectively.
• Professional and polished when interacting with employees, executives, Board members, clients, and vendors.
• Resourceful, adaptable, eager to learn, and comfortable taking on new responsibilities.
• Strong written and verbal communication skills; able to work independently and coordinate effectively with offshore teams.
• Comfortable learning new systems and processes.

Work Environment:

• This position operates on-site in a professional office environment in Shelton, CT.

Organizational Relationships:

• Develop and maintain positive internal and external relationships with employees, leadership, offshore teams, clients, Board members, and vendors that contribute to the success of the company.