On-Site Administrative & Billing Coordinator

Liquid Env Solutions of Texas; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

Liquid Environmental Solutions is seeking an organized administrative professional to support billing, data entry, and customer service from our Charlotte, NC location. You will handle daily paperwork, invoices, and CRM updates while coordinating across teams and locations.

The role requires attention to detail, proficiency in MS Office, and the ability to meet deadlines in a fast-paced office environment. This is a full-time on-site position with opportunities to improve processes and service

Qualifications

• Two (2+) plus years of experience in general office functions.
• High school diploma or equivalent.

Responsibilities

• Prepare daily route summaries and manifests for FST Team prior to on-duty time.
• Review and approve daily work orders in the Transportation Supervisor Portal and customer portals.
• Review daily FST paperwork for completeness and secure customer signatures where required.
• Scan and file paperwork for billing submittal.
• Manage paperwork for remote locations as required.
• Verify customer check-in/out for services.
• Post daily work orders and billing for industrial segment.
• Create credit memos to correct billing errors.
• Submit CRM changes for account updates.
• Maintain waste hauling and disposal permits.
• Maintain inventory of supplies including PPE, tools and equipment.
• Create purchase orders for supplies, services, disposal.
• Process invoices.
• Maintain data and reporting.
• Answer calls and emails; support customer service.
• Compose professional communications.
• Provide excellent customer service and work with teams.
• Cooperate across departments and locations.
• Maintain filing system.
• Assist personnel as needed.
• Research on behalf of customers/auditors.
• Accept COD payments and process correctly.
• Lead by example with regulations and safety rules.

Skills

Team player

Meet deadlines

Organization

Communication

Analytical mindset

Excel

Word

Access

PowerPoint

Outlook

Education

High school diploma

2+ years office experience

Tools

Excel

Word

Access

PowerPoint

Outlook

Job description

Liquid Environmental Solutions is seeking an organized administrative professional to support billing, data entry, and customer service from our Charlotte, NC location. You will handle daily paperwork, invoices, and CRM updates while coordinating across teams and locations.

The role requires attention to detail, proficiency in MS Office, and the ability to meet deadlines in a fast-paced office environment. This is a full-time on-site position with opportunities to improve processes and service