On-Site Administrative & Billing Specialist

Liquid Brand; Charlotte (NC); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

Liquid Environmental Solutions is seeking an Administrative Assistant to support on-site office operations in Charlotte, NC. The role involves data entry, filing, invoicing, and customer communications to ensure accuracy and timeliness.

Responsibilities include preparing route summaries, reviewing work orders, handling billing paperwork, and coordinating with multiple departments. The ideal candidate has 2+ years of office experience and strong Excel/Word skills.

Qualifications

• Proven ability to work in a fast-paced office.
• Attention to detail and accuracy in data handling.
• Experience with billing or invoicing is a plus.

Responsabilités

• Prepare daily route summaries and manifests for FST Team prior to on-duty time.
• Review and approve daily work orders in the Transportation Supervisor Portal and customer portals as required.
• Review daily paperwork and ensure customer signatures are captured where needed.
• Scan and file paperwork for billing submittal.
• Manage paperwork for remote locations as required.
• Verify customer check-in/out for services.
• Post daily work orders and billing for industrial segment.
• Create credit memos to correct billing errors.
• Submit CRM change requests for account updates.
• Maintain inventory of supplies including PPE and tools.
• Create purchase orders for supplies and disposal services.
• Process invoices and maintain data and reporting.
• Answer calls and emails, support customer service processes.
• Compose professional office communications.

Connaissances

Team player

Deadline-driven

Organizational skills

Communication skills

Microsoft Office

Formation

High school diploma

2+ years office experience

Outils

Excel

Access

PowerPoint

Outlook

Description du poste

Liquid Environmental Solutions is seeking an Administrative Assistant to support on-site office operations in Charlotte, NC. The role involves data entry, filing, invoicing, and customer communications to ensure accuracy and timeliness.

Responsibilities include preparing route summaries, reviewing work orders, handling billing paperwork, and coordinating with multiple departments. The ideal candidate has 2+ years of office experience and strong Excel/Word skills.