On-Site Administrative Assistant, Spanish & Portuguese

UNIVERSITY OF ARIZONA; Tucson (AZ); Hybrid; USD 28,000 - 35,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Job summary

The University of Arizona's Department of Spanish and Portuguese invites applications for the Administrative Assistant role on the Tucson Campus. This position provides administrative support and events coordination to help ensure efficient daily operations for the department.

The ideal candidate will have strong writing and communication skills, attention to detail, and the ability to prioritize in a collaborative academic environment.

Qualifications

• High school diploma or equivalent required.

Responsibilities

• Oversee the department front desk and manage the main office operations.
• Answer calls and emails and direct to appropriate faculty or staff.
• Assist the Department Head with correspondence, meeting minutes, scheduling, and travel arrangements.
• Update and maintain department social media and websites.
• Coordinate events, room reservations, catering, setup and breakdown.
• Provide administrative support to the Senior Business Manager and assist with hiring processes as needed.

Skills

Time management

Communication

Written communication

Customer service

Teamwork

Multitasking

Attention to detail

Education

High school diploma or equivalent

Bachelor's degree in office administration (preferred)

Tools

UAccess Financials

UAccess Student

UAccess Analytics

Microsoft Office

Outlook

Google Drive

Qualtrics Surveys

Box

Zoom

Adobe Acrobat

Canva

Job description

The University of Arizona's Department of Spanish and Portuguese invites applications for the Administrative Assistant role on the Tucson Campus. This position provides administrative support and events coordination to help ensure efficient daily operations for the department.

The ideal candidate will have strong writing and communication skills, attention to detail, and the ability to prioritize in a collaborative academic environment.