Bilingual Admin Specialist: Office Ops & Coordination

Ccsbts; Phoenix, Northern (AZ, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

CCS Facility Services in Phoenix, AZ is seeking a proactive Administrative Assistant to support daily office operations. The role requires bilingual English/Spanish, strong organizational skills, and proficiency with Microsoft Office. You will handle communications, scheduling, data entry, and document preparation.

Join a collaborative team and contribute to a fast-paced environment with opportunities for growth.

Qualifications

• 2+ years of experience as an Administrative Assistant or similar role.
• Fluency in English and Spanish required.
• Familiar with basic budgeting or financial responsibilities.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Must be 18 years or older and have a high school diploma.

Responsibilities

• Maintain a well-organized office environment and manage supplies.
• Serve as liaison between employees, clients, and partners with professionalism.
• Assist in scheduling appointments, meetings, and events.
• Prepare, edit, proofread documents, reports, and presentations.
• Manage data entry and keep accurate records in databases/spreadsheets.
• Collaborate with teams to provide administrative support.
• Prepare meeting materials and take minutes.

Skills

Bilingual English/Spanish

Strong organizational skills

Multitasking abilities

Excellent written and verbal comms

Attention to detail

Collaborative teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

CCS Facility Services in Phoenix, AZ is seeking a proactive Administrative Assistant to support daily office operations. The role requires bilingual English/Spanish, strong organizational skills, and proficiency with Microsoft Office. You will handle communications, scheduling, data entry, and document preparation.

Join a collaborative team and contribute to a fast-paced environment with opportunities for growth.