Bilingual Chair’s Assistant: Academic Admin & Events (30h)

Yale University; New Haven (CT); On-site; USD 36,000 - 48,000; Part time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Job summary

Yale University in New Haven is seeking a Chair’s Assistant to provide high-level administrative support to the Chair of the Department of Spanish and Portuguese. The role manages the full lifecycle of academic appointments and supports financial operations and events.

The position monitors visa requests, student postings, timesheets, and payments, and requires strong discretion, communication, and organizational skills. It is a 30-hour-per-week role with full benefits.

Qualifications

• Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field.
• Bachelor's degree may substitute for some experience.
• Ability to manage multiple priorities and meet deadlines.
• Experience in a university setting providing direct support to faculty and students preferred.

Responsibilities

• Oversees and coordinates administrative, program, and office activities.
• Organizes travel arrangements and coordinates meetings and appointments.
• Provides editorial support for journals and publications; proofs and edits material.
• Greets visitors and screens calls; handles mail and inquiries.
• Coordinates office procedures, supplies, and budget monitoring.

Skills

Customer service

Verbal & written communication

Organization

Attention to detail

Microsoft Office

Education

Bachelor's degree

Associate's degree

High school diploma

Tools

Workday

Interfolio

Job description

Yale University in New Haven is seeking a Chair’s Assistant to provide high-level administrative support to the Chair of the Department of Spanish and Portuguese. The role manages the full lifecycle of academic appointments and supports financial operations and events.

The position monitors visa requests, student postings, timesheets, and payments, and requires strong discretion, communication, and organizational skills. It is a 30-hour-per-week role with full benefits.