Administrative Assistant, Spanish & Portuguese — Events & Ops

Phase2 Technology; Tucson (AZ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Full benefits

Job summary

University of Arizona in Tucson is seeking an Administrative Assistant for the Spanish & Portuguese Department. This on-site role supports the department head and Senior Business Manager, overseeing front desk, scheduling, events, and communications.

The ideal candidate has 5+ years of related experience, strong writing and communication skills, and proficiency with MS Office, Zoom, and Qualtrics. Evening events and campus duties are required.

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years of relevant experience, or an equivalent combination of education and work experience.
• Ability to manage calendar, travel arrangements, and events for department leadership.

Responsibilities

• Oversee department front desk and ensure daily operations run smoothly.
• Answer calls and emails; direct inquiries to appropriate faculty or personnel.
• Assist Department Head with correspondence, meeting minutes, calendars, and travel arrangements.
• Update department social media accounts and track engagement analytics.
• Coordinate events, scheduling, and room reservations; assist with setup and teardown.

Skills

Time management

Verbal and written communication

Discretion with confidential data

Customer service

Multitasking

Attention to detail

Team player

Education

Bachelor's degree

Associate's degree

Vocational training in office administration

Tools

Microsoft Office

Outlook

Google Drive

Qualtrics Surveys

Box

Zoom

Adobe Acrobat

Canva

Job description

University of Arizona in Tucson is seeking an Administrative Assistant for the Spanish & Portuguese Department. This on-site role supports the department head and Senior Business Manager, overseeing front desk, scheduling, events, and communications.

The ideal candidate has 5+ years of related experience, strong writing and communication skills, and proficiency with MS Office, Zoom, and Qualtrics. Evening events and campus duties are required.