Administrative Assistant (Temporary)

UNIVERSITY OF ARIZONA; Tucson, Northern (AZ, KY); Hybrid; USD 23,000 - 28,000; Full time

Benefits offered by this job

Health benefits

Recreation access

Cultural activities

Job summary

The University of Arizona is seeking an Administrative Assistant in the Mel and Enid Zuckerman College of Public Health, Epidemiology and Biostatistics. This role supports the department chair, faculty, staff and students by handling calendars, meetings, travel, document prep, data entry, and records in a conservative, fast-paced environment.

Hybrid opportunities and full-time hours are available with a competitive benefits package including health, dental, and vision insurance.

Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 2 years of relevant experience, or equivalent combination of education and work experience.

Responsibilities

• Coordinate processes and prioritize activities within the department and programs to meet deadlines.
• Provide administrative assistance to department faculty, staff, and students, including managing calendars, scheduling appointments and meetings, preparing correspondence and handling inquiries.
• Support department chair and program directors with business affairs such as calendar management, search committees, timesheet approval and teaching evaluation per UA policies.
• Maintain accurate departmental records, files and databases; organize electronic and physical filing systems.

Skills

Organization knowledge

Autonomy

Education

High school diploma or equivalent

Job description

The Mel and Enid Zuckerman College of Public Health is accepting applications for a Administrative Assistant in the department of Epidemiology and Biostatistics. This position will support the department chair, faculty, staff and students in a temporary position by assisting as needed on policies, practices and procedures, preparing documents, scheduling, meeting and event coordination, travel arrangements, website updates, record keeping, supply inventory, and data entry. You will also maintain and update department files, databases and reports. You may also be assigned additional tasks and responsibilities as needed.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, vision, life insurance and disability programs; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at theUniversity of Arizona and relocations services, please.

Duties & Responsibilities

• Coordinate processes and prioritize activities within the department and programs to meet deadlines.
• Provide administrative assistance to department faculty, staff, and students, including managing calendars, scheduling appointments and meetings, preparing correspondence, and handling inquiries promptly and professionally.
• Provide administrative support to the department chair and program directors for departmental and program business affairs, such as calendar management, search committees, timesheet approval, annual performance review, promotion & tenure review, and teaching evaluation following U of A policies and procedures.
• Maintain accurate and up-to-date departmental records, files, and databases.
• Organize and maintain electronic and physical filing systems, ensuring confidentiality and easy retrieval of information as needed.
• Prioritize, assist and arrange travel for faculty and staff. Assists staff and faculty with purchasing, reimbursements and reconcile expenditure receipts.
• Collaborate and coordinate with accountants/business office regarding department budgets and allocation of resources.
• Assist accountants/ business office with budget monitoring and financial management activities, including processing invoices, expense reports, and reimbursements.
• Maintain accurate records of departmental expenditures and assist in budget planning and tracking.
• Provide guidance and assistance as needed to students, faculty, researchers, and other staff on policies, practices, and procedures.

Knowledge, Skills, and Abilities:

• Knowledge of organization, job content, practices and procedures.
• Ability to perform work under minimal supervision with assigned general expectations.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience required.

Preferred Qualifications

• Minimum of 2 years of relevant experience, or equivalent combination of education and work experience.

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Limited Benefits

Rate of Pay

$16.50 - $20.63

Compensation Type

hourly rate

Grade

3

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Expected End Date

1/29/2027

Contact Information for Candidates

Kacey Ernst | [e-mail]

Open Date

9/3/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].