On-Site Administrative Assistant II | Reception & Operations Support

VOALA; Los Angeles (CA); Hybrid; USD 67,449,000 - 70,919,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Job summary

VOALA in Kentucky is seeking an Admin Assistant II to provide general office support, serve as receptionist, and screen calls. You will build cooperative relationships with staff, clients, vendors, and the public while performing filing and coordination tasks on-site.

The role requires strong organization, the ability to handle difficult situations with clients, and a fingerprint background check. Health and retirement benefits are provided.

Qualifications

• Must pass fingerprint background check and other verifications.
• Experience handling office tasks, filing, and client records.
• Ability to work with challenging clients and maintain composure.

Responsibilities

• Filing and assisting other office staff as needed.
• Prepare client and worker folders and general filing of records.
• Coordinate staff training and administrative events.
• Manage inventory and office supplies; monitor equipment.
• Schedule meetings, travel, and other activities.
• Answer calls, emails, and relay messages; maintain security awareness.

Skills

Five years of office and clerical exp

Bilingual in English and Spanish

Education

Associates Degree in Business Administration, Management, or related field

OR Three years of related experience

Tools

Access or Service Point software

California driver's license (preferred)

Job description

VOALA in Kentucky is seeking an Admin Assistant II to provide general office support, serve as receptionist, and screen calls. You will build cooperative relationships with staff, clients, vendors, and the public while performing filing and coordination tasks on-site.

The role requires strong organization, the ability to handle difficult situations with clients, and a fingerprint background check. Health and retirement benefits are provided.