Mission-Driven Office Administrator — Front Desk & Admin Support

Volunteers of America Mid-States; Louisville (KY); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Short Term Disability

403b retirement plan with company fund

Job summary

Volunteers of America Mid-States is hiring an Office Administrator in Louisville, KY. The role oversees front desk operations, data entry, and coordination with Directors and Program Managers to maintain program standards and accurate documentation per COA requirements.

The position requires a high school education, basic office tech training, and strong communication and organizational skills. You will support various administrative tasks, mail and file management, and assist with meetings and

Qualifications

• High school education is required.
• Computer literacy is required.
• Ability to manage many functions in a general office capacity.
• Excellent verbal and written communication skills, high degree of organization, and creative problem-solving abilities.
• Must have reliable transportation and valid KY ID or driver's license.
• Commitment to VOA values and mission.
• Satisfactory Criminal Records Check.

Responsibilities

• Represents VOA values in interactions with partners, coworkers and clients.
• Operates office equipment such as copy machines, fax machines, and computers.
• Answers telephones and takes messages or provides information.
• Keeps mail organized and distributed to employees.
• Organizes and maintains general administrative files and records.
• Manages administrative functions and ensures program standards compliance.
• Prepares meeting rooms for external partner meetings in collaboration with the Executive Coordinator.
• Maintains clean employee spaces and notifies when supplies are low.
• Maintains up-to-date program materials packets.
• Attends required trainings.
• Assists with restorative justice and veteran services grant duties as assigned.
• Manages entrances and notifies when issues arise.
• Handles signature for UPS packages and mailbox checks for VOA employees.
• Faxing required documents to property agencies/authorities.
• Orders flower arrangements as needed.
• Uploads invoices into DocLink under supervision.

Skills

Verbal communication

Written communication

Organization

Problem solving

Multitasking

Reliability

Education

High school diploma

Office administration courses

Tools

Copier/Fax/Printer

Job description

Volunteers of America Mid-States is hiring an Office Administrator in Louisville, KY. The role oversees front desk operations, data entry, and coordination with Directors and Program Managers to maintain program standards and accurate documentation per COA requirements.

The position requires a high school education, basic office tech training, and strong communication and organizational skills. You will support various administrative tasks, mail and file management, and assist with meetings and