Administrative Assistant — Office & Client Support

360care; Louisville (KY); On-site; USD 30,000 - 42,000; Part time

Job summary

360care is seeking an organized Administrative Assistant in Louisville to provide daily administrative and customer relations support. The role includes answering calls, handling messages, greeting clients, scheduling conference and board room use, and tracking tenant service needs.

Qualifications include a High School Diploma, at least two years of related experience, strong communication and interpersonal skills, and proficiency with Word, Excel, and Outlook.

Qualifications

• Two years related experience or equivalent.
• High School Diploma required.
• Good written and verbal communication skills with attention to detail.
• Strong interpersonal skills with the ability to deal effectively with a diversity of people and maintain confidentiality.
• Customer service oriented with ability to provide instructions and information.
• Knowledge of administrative and clerical procedures.
• Proficient using Microsoft Office Programs Word, Excel and Outlook.
• Good time management skills to complete tasks in a timely manner.
• Ability to manage priorities and workflow.
• Willingness to work within changing priorities and learn new processes with enthusiasm.

Responsibilities

• Answer telephones, screen and direct calls.
• Take and relay messages in a timely manner.
• Welcome clients, vendors and guests in a professional manner.
• Provide positive and prompt responses to tenant issues and requests.
• Sort and distribute all mail and packages received.
• Schedule and maintain calendars for conference, board, and day office usage.
• Open and close office following procedures.
• Compose and distribute routine correspondence.
• Track services for tenant billing (conference room usage, postage, photocopies).
• Provide meeting room setup as required by tenants.
• Maintain equipment and understand operating procedures.
• Maintain office/kitchen supplies inventory.
• Support compliance program training and reporting of policy violations.
• Maintain confidentiality and HIPAA/PHI guidelines.

Skills

Written communication

Verbal communication

Interpersonal skills

Customer service

Time management

Prioritization

Attention to detail

Confidentiality

Adaptability

Problem solving

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

360care is seeking an organized Administrative Assistant in Louisville to provide daily administrative and customer relations support. The role includes answering calls, handling messages, greeting clients, scheduling conference and board room use, and tracking tenant service needs.

Qualifications include a High School Diploma, at least two years of related experience, strong communication and interpersonal skills, and proficiency with Word, Excel, and Outlook.