On-Site Administrative Assistant: HR & Ops Support

MSCCN; Austin (TX); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Employee ownership program

Weekly paychecks

Bonus opportunities

Consistent schedules

Medical, Vision, Dental, and 401(k)

Paid Time Off, Vacation Pay, and Paid

Job summary

The Parking Spot in Austin, TX is seeking an experienced Administrative Assistant to support our General Managers and HR functions, including onboarding, payroll, and training administration. The role is on-site and offers a fast-paced environment with opportunities for professional growth.

You will handle filing, interview scheduling, pre-employment screenings, timesheet corrections, and vendor coordination while maintaining high standards of organization and communication.

Qualifications

• High school diploma or equivalent.
• 2–3 years of administrative assistance experience.
• Proficient in Microsoft Office.
• Strong written, verbal and interpersonal communication skills.
• Ability to multi-task effectively.
• Excellent organization and follow-up skills.
• Must be a self-starter with strong problem-solving skills.
• A solid employment record and previous customer service experience preferred.

Responsibilities

• Perform administrative duties including filing, report preparation, and phone coverage.
• Schedule and conduct interviews for various hourly positions.
• Assist in processing new hire preemployment screening and paperwork including drug screening, background checks, DOT physical and I9 paperwork.
• Assist in payroll tasks, including entering job changes, schedule creation and correction of timesheets.
• Support the execution of training and onboarding initiatives.
• Order uniforms and supplies for the property on an as-needed basis.
• Review and submit invoices for processing.
• Assist in the planning and execution of employee events and celebrations.
• May cross-train for other frontline positions as directed by management.
• Follow all company policies and procedures as set forth in the Employee Handbook.
• Perform additional duties as reasonably requested by Management, especially during downtimes.

Skills

Microsoft Office

Communication skills

Multitasking

Organizational skills

Customer service

Self-starter

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Parking Spot in Austin, TX is seeking an experienced Administrative Assistant to support our General Managers and HR functions, including onboarding, payroll, and training administration. The role is on-site and offers a fast-paced environment with opportunities for professional growth.

You will handle filing, interview scheduling, pre-employment screenings, timesheet corrections, and vendor coordination while maintaining high standards of organization and communication.