Administrative Assistant - Austin, TX

MSCCN; Austin (TX); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Employee ownership program

Weekly paychecks

Bonus opportunities

Consistent schedules

Medical, Vision, Dental, and 401(k)

Paid Time Off, Vacation Pay, and Paid

Job summary

The Parking Spot in Austin, TX is seeking an experienced Administrative Assistant to support our General Managers and HR functions, including onboarding, payroll, and training administration. The role is on-site and offers a fast-paced environment with opportunities for professional growth.

You will handle filing, interview scheduling, pre-employment screenings, timesheet corrections, and vendor coordination while maintaining high standards of organization and communication.

Qualifications

• High school diploma or equivalent.
• 2–3 years of administrative assistance experience.
• Proficient in Microsoft Office.
• Strong written, verbal and interpersonal communication skills.
• Ability to multi-task effectively.
• Excellent organization and follow-up skills.
• Must be a self-starter with strong problem-solving skills.
• A solid employment record and previous customer service experience preferred.

Responsibilities

• Perform administrative duties including filing, report preparation, and phone coverage.
• Schedule and conduct interviews for various hourly positions.
• Assist in processing new hire preemployment screening and paperwork including drug screening, background checks, DOT physical and I9 paperwork.
• Assist in payroll tasks, including entering job changes, schedule creation and correction of timesheets.
• Support the execution of training and onboarding initiatives.
• Order uniforms and supplies for the property on an as-needed basis.
• Review and submit invoices for processing.
• Assist in the planning and execution of employee events and celebrations.
• May cross-train for other frontline positions as directed by management.
• Follow all company policies and procedures as set forth in the Employee Handbook.
• Perform additional duties as reasonably requested by Management, especially during downtimes.

Skills

Microsoft Office

Communication skills

Multitasking

Organizational skills

Customer service

Self-starter

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site"

1600 E Highway 71, Austin TX 78742

With more than 25 years in business, The Parking Spot has grown into the largest near-airport parking company in the United States with over 2,000 valued team members spread across 70 locations nationwide. We are proud to offer an Employee Ownership Program, allowing every team member the opportunity to receive a direct financial stake in The Parking Spot's success. As employee owners, every one of us plays a part in providing exceptional service to our guests across the country.

Our Administrative Assistants play an integral role in the day-to-day operations of our facilities. They are responsible for supporting our General Managers in all administrative functions, as well as helping with critical HR functions including hiring, onboarding, payroll, and training administration.

Pay Rate: $21 per hour- $23 per hour

What We Offer:

• Participation in and financial benefit from our shared employee ownership program
• Weekly paychecks
• Regular bonus opportunities for those who are eligible
• Consistent schedules
• For those who are eligible to enroll: Medical, Vision, Dental, and 401(k) plan benefits
• For those who are eligible: Paid Time Off, Vacation Pay, and Paid Holidays
• Training and professional development opportunities

Weekly Schedule: Monday-Friday, Days

Key Responsibilities of Administrative Assistants:

• Perform administrative duties including, but not limited to, filing, report preparation, and phone coverage
• Schedule and conduct interviews for various hourly positions
• Assist in processing new hire preemployment screening and paperwork including drug screening, background checks, DOT physical and I9 paperwork
• Assist in payroll tasks, including entering job changes, schedule creation and correction of timesheets
• Support the execution of various training and onboarding initiatives
• Order uniforms and supplies for the property on an as-needed basis
• Review and submit invoices for processing
• Assist in the planning and execution of employee events and celebrations
• May cross-train for other frontline positions as directed by management
• Follow all company policies and procedures as set forth in the Employee Handbook
• Perform additional duties as reasonably requested by Management, especially during downtimes

Required Experience

Knowledge, Skills, & Experience of Administrative Assistants:

• High school education or equivalent
• 2-3 years of prior administrative assistance experience
• Proficient in the Microsoft suite of applications
• Strong written, verbal and interpersonal communication skills
• Ability to multi-task effectively
• Excellent organization and follow-up skills
• Must be a self-starter with strong problem-solving skills
• A solid employment record and previous customer service experience preferred