Administrative Assistant

The-Parking-Spot; Austin (TX); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Employee ownership program

Bonus opportunities

Medical, Vision, Dental benefits

401(k) plan

Job summary

The Parking Spot in Austin, TX is seeking an Administrative Assistant to support our General Managers with daily office tasks and HR duties, including onboarding, payroll, and training administration. This full-time role offers a stable schedule and opportunities to grow within a nationwide employee ownership program.

You will handle filing, report prep, interview scheduling, payroll tasks, invoicing, vendor orders, and event planning, while upholding our commitment to service, teamwork, and a

Qualifications

• High school education or equivalent.
• 2-3 years of prior administrative assistance experience.
• Proficient in the Microsoft suite of applications.
• Strong written, verbal and interpersonal communication skills.
• Ability to multi-task effectively.
• Excellent organization and follow-up skills.

Responsibilities

• Perform administrative duties including filing, report preparation, and phone coverage.
• Schedule and conduct interviews for various hourly positions.
• Assist in processing new hire preemployment screening and paperwork including drug screening, background checks, DOT physical and I9 paperwork.
• Assist in payroll tasks, including entering job changes, schedule creation and correction of timesheets.
• Support the execution of training and onboarding initiatives.
• Order uniforms and supplies for the property on an as-needed basis.
• Review and submit invoices for processing.
• Assist in planning and execution of employee events and celebrations.
• May cross-train for other frontline positions as directed by management.
• Follow all company policies and procedures as set forth in the Employee Handbook.
• Perform additional duties as reasonably requested by Management.

Skills

Microsoft Office

Communication

Organization

Problem solving

Customer service

Education

High school diploma or equivalent

Job description

Administrative Assistant | Full-TimeWith more than 25 years in business, The Parking Spot has grown into the largest near-airport parking company in the United States with over 2,000 valued team members spread across 70 locations nationwide. We are proud to offer an Employee Ownership Program, allowing every team member the opportunity to receive a direct financial stake in The Parking Spot’s success. As employee owners, every one of us plays a part in providing exceptional service to our guests across the country.Our Administrative Assistants play an integral role in the day-to-day operations of our facilities. They are responsible for supporting our General Managers in all administrative functions, as well as helping with critical HR functions including hiring, onboarding, payroll, and training administration. If you share our values for team, people, and service, we encourage you to apply with us as an Administrative Assistant!Pay Rate: $21 per hour - $23 per hourWhat We Offer:Participation in and financial benefit from our shared employee ownership programRegular bonus opportunities for those who are eligibleConsistent schedulesFor those who are eligible to enroll: Medical, Vision, Dental, and 401(k) plan benefitsFor those who are eligible: Paid Time Off, Vacation Pay, and Paid HolidaysTraining and professional development opportunitiesWeekly Schedule: Monday-Friday, DaysKey Responsibilities of Administrative Assistants:Perform administrative duties including, but not limited to, filing, report preparation, and phone coverageSchedule and conduct interviews for various hourly positionsAssist in processing new hire preemployment screening and paperwork including drug screening, background checks, DOT physical and I9 paperworkAssist in payroll tasks, including entering job changes, schedule creation and correction of timesheetsSupport the execution of various training and onboarding initiativesOrder uniforms and supplies for the property on an as-needed basisReview and submit invoices for processingAssist in the planning and execution of employee events and celebrationsMay cross-train for other frontline positions as directed by managementFollow all company policies and procedures as set forth in the Employee HandbookPerform additional duties as reasonably requested by Management, especially during downtimesKnowledge, Skills, & Experience of Administrative Assistants:High school education or equivalent2-3 years of prior administrative assistance experienceProficient in the Microsoft suite of applicationsStrong written, verbal and interpersonal communication skillsAbility to multi-task effectivelyExcellent organization and follow-up skillsMust be a self-starter with strong problem-solving skillsA solid employment record and previous customer service experience preferredAt The Parking Spot, we don’t just accept difference - we celebrate and seek it. We believe a diverse, inclusive, and equitable company is one where all employees, partners, and customers are welcome, supported, and valued. As a company in the travel industry, we witness the power of bringing individuals from different backgrounds and communities together. We treat all others with dignity and respect and stand firmly against racism and discrimination in any form. We intentionally develop diverse teams and relationships to ensure all voices are heard and to foster equal opportunity for all. We are committed to listening, learning, and growing because we know that our work is never done.