Offsite Administrative Support Specialist

Mount Sinai; Halesite (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

Mount Sinai Health System is seeking a competent secretary to provide word processing, typing, telephone reception, mail distribution, and record maintenance for a designated department or care unit.

Responsibilities include answering calls, scheduling appointments, handling mail, maintaining records, and coordinating travel and meetings. At least one year of related experience and a secretarial education are preferred.

Qualifications

• Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience
• 1 year of related experience
• Performs secretarial and general office support including word processing, typing, telephone reception, mail distribution and record and file maintenance

Responsibilities

• Answers telephone, screens callers, relay messages and greets visitors
• Opens, sorts and prioritizes mail. Picks up and delivers materials as required
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction
• Types routine correspondence, memos, reports, minutes and other documents from dictation
• May screen and schedule patient appointments, referrals, and keep record of patient billing
• Makes travel, accommodation and/or transportation arrangements
• Schedules and maintains calendar for meetings and appointments
• Responds to inquiries according to established policies
• Gathers, assembles and categorizes data for general information and reports
• May process check requests and expense reimbursements
• Performs other related duties as necessary

Skills

Secretarial experience

Word processing

Telephone reception

Education

Associate Degree in secretarial science / Secretarial School diploma / High School Diploma + 1 year related experience

Job description

Mount Sinai Health System is seeking a competent secretary to provide word processing, typing, telephone reception, mail distribution, and record maintenance for a designated department or care unit.

Responsibilities include answering calls, scheduling appointments, handling mail, maintaining records, and coordinating travel and meetings. At least one year of related experience and a secretarial education are preferred.