Offsite Administrative Support Specialist

Mount Sinai; Greenlawn (NY); Hybrid; USD 23,000 - 34,000; Full time

Job summary

Mount Sinai Health System is seeking a friendly and detail‑oriented secretary for its administrative team in New York. The role involves word processing, typing, telephone reception, mail distribution and meticulous record and file maintenance across an assigned department or unit.

Key duties include answering calls, scheduling appointments, handling referrals for tests or visits, arranging travel, and maintaining calendars.

Qualifications

• Associate degree in secretarial science, Secretarial School diploma or High School Diploma/GED with 1 year related experience.
• 1 year of related experience

Responsibilities

• Answers telephone, screens callers, relays messages and greets visitors.
• Opens, sorts and prioritizes mail; picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes from dictation or handwritten copy; proofreads and corrects.
• Screen and schedule patient appointments, referrals and keep patient billing records when applicable.
• Make travel, accommodation and/or transportation arrangements.
• Schedule and maintain calendar for meetings and appointments.
• Respond to inquiries according to established policies.
• Gather, assemble and categorize data for general information and reports.
• Process check requests and expense reimbursements.
• Perform other related duties as necessary.

Skills

Word processing

Typing

Phone etiquette

Records management

Education

Associate Degree in secretarial science

High School Diploma or GED

Tools

Microsoft Office

Job description

Mount Sinai Health System is seeking a friendly and detail‑oriented secretary for its administrative team in New York. The role involves word processing, typing, telephone reception, mail distribution and meticulous record and file maintenance across an assigned department or unit.

Key duties include answering calls, scheduling appointments, handling referrals for tests or visits, arranging travel, and maintaining calendars.