Administrative Support Specialist

Mount Sinai; Halesite (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

Mount Sinai Health System is seeking a detail-oriented secretarial professional to provide word processing, typing, telephone reception, mail distribution and records maintenance for a dedicated department.

Responsibilities include opening and sorting mail, scheduling appointments and maintaining calendars, coordinating travel, and ensuring accurate data entry in patient records. The role requires discretion with patient information and professional interaction with staff and visitors.

Qualifications

• Associate degree or secretarial diploma with at least one year of related experience.
• General office functions include word processing, typing, and filing.
• Excellent organizational and data-entry skills.

Responsibilities

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens, sorts and prioritizes mail; picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes from dictation or handwritten copy.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information according to policies.
• Gathers, assembles and categorizes data for general information and reports.
• May process check requests and expense reimbursements.
• Performs other related duties as necessary.

Skills

Word processing

Typing

Telephone reception

Mail distribution

Record keeping

Education

Associate Degree in secretarial science

Secretarial School diploma

High School Diploma/GED

Job description

Mount Sinai Health System is seeking a detail-oriented secretarial professional to provide word processing, typing, telephone reception, mail distribution and records maintenance for a dedicated department.

Responsibilities include opening and sorting mail, scheduling appointments and maintaining calendars, coordinating travel, and ensuring accurate data entry in patient records. The role requires discretion with patient information and professional interaction with staff and visitors.