Offsite Administrative Support Specialist

Mount Sinai Morningside; Greenlawn (NY); On-site; USD 23,000 - 34,000; Full time

Job summary

The Mount Sinai Health System in New York City is seeking a dedicated administrative assistant to provide secretarial and general office support, including word processing, typing, telephone reception, and record maintenance for an assigned department.

Responsibilities include answering calls, scheduling, filing, preparing memos and reports, managing calendars, arranging travel, and assisting with patient scheduling and billing where applicable.

Qualifications

• Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience
• 1 year of related experience

Responsibilities

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens, sorts and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.
• May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information according to established policies.
• Gathers, assembles and categorizes data for general information purposes and special reports.
• May process check requests and expense reimbursements.
• Performs other related duties as necessary.

Education

Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience

Job description

The Mount Sinai Health System in New York City is seeking a dedicated administrative assistant to provide secretarial and general office support, including word processing, typing, telephone reception, and record maintenance for an assigned department.

Responsibilities include answering calls, scheduling, filing, preparing memos and reports, managing calendars, arranging travel, and assisting with patient scheduling and billing where applicable.