Offsite Administrative & Scheduling Specialist

Mount Sinai; United States; On-site; USD 23,000 - 34,000; Full time

Job summary

Mount Sinai Health System is seeking an organized secretary to perform a range of front-office and clerical duties in support of a department. Responsibilities include word processing, typing, telephone reception, mail distribution, filing, scheduling, and data entry, with attention to confidentiality and accuracy.

The role involves handling patient appointments, arranging travel, processing reimbursements, and maintaining records according to established policies.

Qualifications

• Associate Degree in secretarial science or equivalent required.
• 1 year of related secretarial/office experience preferred.

Responsibilities

• Answer telephone, screen calls, relay messages and greet visitors.
• Open, sort and prioritize mail; pick up and deliver materials as required.
• Maintain records through filing, retrieval, updating and destruction.
• Type routine correspondence and reports; proofread and correct as needed.
• Screen and schedule patient appointments and referrals; record billing info.
• Arrange travel, accommodations and transportation.
• Schedule and maintain calendars for meetings and appointments.
• Respond to inquiries according to policies.
• Gather and categorize data for reports.
• Process check requests and expense reimbursements.
• Perform other related duties as necessary.

Skills

Secretarial skills

Telephone handling

Typing

Education

Associate Degree in Secretarial Science

High School Diploma or GED

Job description

Mount Sinai Health System is seeking an organized secretary to perform a range of front-office and clerical duties in support of a department. Responsibilities include word processing, typing, telephone reception, mail distribution, filing, scheduling, and data entry, with attention to confidentiality and accuracy.

The role involves handling patient appointments, arranging travel, processing reimbursements, and maintaining records according to established policies.