Administrative Support Specialist — Scheduling & Records

Mount Sinai; United States; On-site; USD 25,000 - 34,000; Full time

Job summary

Mount Sinai Health System seeks a skilled secretary to provide administrative support for a department. You will handle word processing, typing, telephone reception and mail distribution while maintaining accurate records and filing systems.

Responsibilities include scheduling patient appointments and referrals, coordinating travel, managing calendars, and responding to inquiries per policy. Prior experience in a medical office is advantageous, with attention to detail and reliability.

Qualifications

• Associate degree in secretarial science or equivalent diploma.
• At least one year of related experience.
• Strong typing and word processing skills.

Responsibilities

• Answers telephone, screens callers, relays messages and greets visitors.
• Opens, sorts and prioritizes mail; delivers materials as needed.
• Maintains records through filing, retrieval and destruction.
• Types routine correspondence, memos and reports; proofs for accuracy.
• Schedules patient appointments and referrals; tracks billing records.
• Makes travel and transportation arrangements as required.
• Maintains calendar for meetings and appointments.
• Responds to inquiries per established policies.
• Gathers data for general information and special reports.
• Processes check requests and expense reimbursements.
• Performs other related duties as necessary.

Skills

Secretarial skills

Telephone reception

Record maintenance

Education

Associate Degree in Secretarial Science

Secretarial School Diploma

High School Diploma/GED

Job description

Mount Sinai Health System seeks a skilled secretary to provide administrative support for a department. You will handle word processing, typing, telephone reception and mail distribution while maintaining accurate records and filing systems.

Responsibilities include scheduling patient appointments and referrals, coordinating travel, managing calendars, and responding to inquiries per policy. Prior experience in a medical office is advantageous, with attention to detail and reliability.