Offsite Administrative Support Specialist

Mount Sinai Medical Center; Greenlawn (NY); On-site; USD 23,419 - 34,440; Full time

Job summary

The Mount Sinai Health System is seeking a skilled administrative support professional in New York to perform secretarial duties, word processing, typing, and front-desk tasks within an assigned department or care unit.

You will handle telephone reception, mail distribution, records maintenance, scheduling, calendar management, travel arrangements, and patient billing recordkeeping, with attention to accuracy and confidentiality.

Qualifications

• Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience
• 1 year of related experience

Responsibilities

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens, sorts and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.
• May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information according to established policies.
• Gathers, assembles and categorizes data for general information purposes and special reports.
• May process check requests and expense reimbursements.
• Performs other related duties as necessary.

Skills

Word processing

Typing

Telephone reception

Mail distribution

Records management

Scheduling

Calendar management

Travel arrangements

Data entry

Education

Associate Degree in secretarial science

Secretarial School diploma

High School Diploma/GED

Job description

The Mount Sinai Health System is seeking a skilled administrative support professional in New York to perform secretarial duties, word processing, typing, and front-desk tasks within an assigned department or care unit.

You will handle telephone reception, mail distribution, records maintenance, scheduling, calendar management, travel arrangements, and patient billing recordkeeping, with attention to accuracy and confidentiality.