Administrative Support & Scheduling Specialist

Mount Sinai Morningside; Wantagh (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

Mount Sinai Health System in New York City is seeking an administrative assistant to support reception, clerical duties and scheduling. The role involves handling phone calls, messages, mail, and visitor greeting, while maintaining accurate records and documents across departments.

The position supports scheduling patient appointments, referrals for tests, travel planning, calendar management and data gathering for reports, with a focus on reliability and accuracy in a fast-paced healthcare

Qualifications

• Associate degree or secretarial diploma required or equivalent.
• One year of related experience preferred.

Responsibilities

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens, sorts and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections.
• Screens and schedules patient appointments, schedules referrals of special testing or doctors visits, and keeps records of patient billing for submission.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information according to established policies.
• Gathers, assembles and categorizes data for general information purposes and special reports.
• Processes check requests and expense reimbursements.
• Performs other related duties as necessary.

Education

Associate Degree in secretarial science

Secretarial School diploma

High School Diploma/GED

Job description

Mount Sinai Health System in New York City is seeking an administrative assistant to support reception, clerical duties and scheduling. The role involves handling phone calls, messages, mail, and visitor greeting, while maintaining accurate records and documents across departments.

The position supports scheduling patient appointments, referrals for tests, travel planning, calendar management and data gathering for reports, with a focus on reliability and accuracy in a fast-paced healthcare