Offsite Administrative Specialist

Mount Sinai Medical Center; Wantagh (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

The Mount Sinai Health System is seeking an organized and detail-oriented secretarial assistant to provide word processing, typing, telephone reception, and general office support for an assigned department. You will help with records management, scheduling, and basic billing tasks in a fast-paced healthcare setting.

Responsibilities include greeting visitors, handling mail, maintaining calendars, and responding to inquiries while ensuring compliance with site policies.

Qualifications

• Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience
• 1 year of related experience

Responsibilities

• Answers telephone, screens callers, relays messages and greets visitors.
• Opens, sorts and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.
• May screen and schedule patient appointments, referrals for special testing or doctors visits, and keep record of patient billing for submission.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and/or appointments.
• Responds to inquiries for information according to established policies.
• Gathers, assembles and categorizes data for general information purposes and special reports.
• May process check requests and expense reimbursements.
• Performs other related duties as necessary.

Education

Associate Degree in secretarial science

Secretarial School diploma

High School Diploma/GED

Job description

The Mount Sinai Health System is seeking an organized and detail-oriented secretarial assistant to provide word processing, typing, telephone reception, and general office support for an assigned department. You will help with records management, scheduling, and basic billing tasks in a fast-paced healthcare setting.

Responsibilities include greeting visitors, handling mail, maintaining calendars, and responding to inquiries while ensuring compliance with site policies.