Office Technician A

LGBT Jobs; City of Albany (NY); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

401(k) Plan

Vacation

Tuition Assistance

Job summary

National Grid in Albany, NY seeks an Office Technician A to provide administrative support under general supervision. Starting wage $31.03 per hour with comprehensive benefits including medical, dental, life insurance, 401(k), vacation and tuition assistance.

The role involves data entry, report preparation, time and mileage reporting, customer communications, records maintenance, and dispatch of information and orders.

Qualifications

• High School diploma or equivalent
• Ability to handle duties that require independent judgment
• Ability to make arithmetical computations
• Prior experience in providing exceptional customer service while sustaining attention to detail required
• Experience with computer applications including/PeopleSoft, SAP and Mainframe systems; MS Office Suites
• Prior experience handling administrative responsibilities
• Knowledge of document management and filing systems
• Experience in entering vacation and sick time, payroll, and answering calls
• Experience in monitoring and dispatching emergency work
• Experience in printing and organizing daily reports/maps for distribution
• Ability to create queries and maintain reports
• Experience communicating with outside agencies and internal/external stakeholders
• Must reside in or proximal to Albany, NY
• Must pass pre-employment validated tests
• Satisfactory completion of validated skills testing (keyboarding)

Responsibilities

• Assemble, maintain and transcribe information for reports, correspondence, records, forms and orders
• Prepare time and mileage reports
• Make arithmetical computations; maintain statistical information
• Check data for accuracy and assist in completing orders, reports, invoices
• Communicate with customers, outside agencies and other departments
• Update company records including maps and reports
• Perform administrative support activities for the department
• Receive and dispatch information and orders in person, by phone and radio
• Assist higher-grade employees as required

Skills

Independent judgment

Customer service

Arithmetic computations

Time management

Education

High School diploma or equivalent

Tools

PeopleSoft

SAP

Mainframe systems

MS Office

Job description

Requirement of high school diploma or equivalent

Position demands proficiency in arithmetical computations

Must reside in or proximal to Albany, New York

About us

About the Position:

We are presently seeking an Office Technician A for an opening in Albany. In addition to a starting wage of $31.03 per hour, we offer excellent benefits including medical, dental, life insurance, 401(k) plan, vacation, tuition assistance and more. Under general supervision, to perform administrative support activities of various degrees of complexity, and to perform as required such duties as:

• Assemble, maintain and/or transcribe information from various sources, prepare and maintain reports, correspondence and records, forms, and orders.
• Prepare time and mileage reports.
• Make arithmetical computations; maintain statistical information.
• Check data for accuracy and otherwise assist in completing various types of orders, reports, invoices.
• Communicate with customers or their representatives, outside agencies, and other departments.
• Update company records including but not limited to maps and various reports.
• Perform administrative support activities associated with the tasks and responsibilities of the department.
• Receive and dispatch information and orders in person and by telephone and radio.
• Assist employees of higher grade as required.

Job Qualifications:

• High School diploma or equivalent
• Ability to handle duties that require independent judgment
• Ability to make arithmetical computations.
• Prior experience in providing exceptional customer service while sustaining attention to detail required
• Experience with computer applications including but not limited to:
  • PeopleSoft, SAP and Mainframe systems for work orders
  • MS Office Suites
• Prior experience handling administrative responsibilities, is required
• Knowledge of utilizing record filing systems for document management
• Experience in entering vacation and sick time, payroll, copying, faxing, and answer incoming calls
• Experience in monitoring and dispatching emergency work
• Experience in printing and organizing daily reports/maps for distribution
• Ability to create queries, run and maintain various reports
• Prior experience working and communications with outside agencies and various internal and external stakeholders
• The successful candidate must reside in or proximal to Albany, New York
• Must pass pre-employment validated company test(s).
• Satisfactory completion of validated skills testing (keyboarding), as determined by the Company.

Note: The progression from an Office Technician A, B, C will occur over a two-year period with one year spent at each level. The complexity of the duties shall increase in accordance with the department requirements and the training provided.

Pay Rate: $31.03/hr

National Grid will not be providing visa sponsorship for this position now or in the future. You must have the ability to work without a need for current or future visa sponsorship.

Many of the terms and conditions of employment for this position are defined by a collective bargaining agreement that the Company has with a local union. Newly hired employees are bound by the terms of the collective bargaining agreement as well as other agreements between the Company and the local union.

National Grid utilizes an assessment that evaluates the job qualifications/characteristics using AI or statistically based scoring. For more information, please view NYC Local Law 144.

National Grid is committed to providing equal employment opportunities to all employees and applicants for employment regardless of protected class. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. National Grid maintains affirmative action programs for individuals with disabilities and protected veterans.

Our employment practices are designed to ensure that all individuals are treated fairly and with respect throughout the hiring process and during employment. National Grid complies with all applicable federal, state, and local anti-discrimination laws. We are dedicated to fostering a workplace that is free from unlawful discrimination and harassment, and we encourage a culture of respect for all.