Office Support & Operations Coordinator

San Diego Transit Corporation; Northern, San Diego (KY, CA); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

Retirement plans

Wellness programs

Free transit pass

Job summary

San Diego Transit Corporation is seeking an Office Services Coordinator to manage high-volume copy work, procurement, and administrative support. The role includes preparing bids, maintaining supplies, and backing up the receptionist across multiple agency locations.

The ideal candidate will have strong typing skills, a background in office operations, and the ability to prioritize under pressure in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree in business, public administration or related field preferred but not required.
• At least three years of administrative experience.
• Typing speed of 65 words per minute.
• Must possess and maintain a valid California Driver License or use alternative transportation.

Responsibilities

• Prepares, copies, binds, and delivers copy jobs with varying degrees of complexity.
• Prepares Board of Directors agenda items for duplication, examines information and attachments, and schedules delivery of packages.
• Receives and provides customer support during meetings as needed.
• Orders office supplies and maintains inventory across all Agency locations.
• Orders and maintains stock of business cards and nameplates.
• Requests bids for office products and prepares contract documents.
• Orders and stocks kitchens regularly.
• Performs cost/benefit analyses and negotiates with vendors for best value.
• Schedules meetings, reserves facilities, and prepares venues with necessary equipment.
• Prepares purchase requisitions and monitors related purchase orders in SAP.
• Uses agency credit card and tracks reconciliation for supervisor approval.
• Acts as back-up for the MTS Receptionist during breaks and absences.
• Composes, edits, and proofreads documents; supports HR and other departments.
• Work in a fast-paced environment with varied admin requests and prioritization.
• Assists 9th floor Receptionists with phones, documents, and customer care.

Skills

Microsoft Word

Excel

Typing 65 wpm

Software troubleshooting

Independent work

Education

High school diploma or GED

Bachelor’s degree in business/public administration or related field

Tools

SAP

Job description

San Diego Transit Corporation is seeking an Office Services Coordinator to manage high-volume copy work, procurement, and administrative support. The role includes preparing bids, maintaining supplies, and backing up the receptionist across multiple agency locations.

The ideal candidate will have strong typing skills, a background in office operations, and the ability to prioritize under pressure in a fast-paced environment.