Office Services & Procurement Coordinator

San Diego Metro; California (MO); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Employer-paid time off

Free transit access

On-site gym

Tuition reimbursement

Training programs

Wellness programs

Job summary

The Office Support Coordinator at MTS oversees high-volume copying tasks, prepares, binds, and delivers copy jobs, and procures office supplies for multiple locations. You will negotiate with vendors, prepare bids, and support the reception and HR functions as needed.

The role requires a high school diploma or GED, with a preference for a Bachelor’s degree. Minimum three years of administrative experience and a California driver’s license are expected, with a focus on accuracy, organization, and

Qualifications

• Knowledge of MTS policies and regulations and ability to apply them
• Ability to read, understand and apply policies and contracts
• Ability to write letters, memoranda and reports with clear English
• Ability to coordinate actions and delegate responsibilities
• Ability to establish priorities to meet deadlines
• Knowledge of Word and Excel, and ability to learn other software
• Ability to troubleshoot software and office equipment

Responsibilities

• Prepare, copy, bind, and deliver copy jobs with varying complexity
• Prepare Board of Directors agenda items for duplication and package for mail-out
• Collect roll call and support staff during meetings
• Order and maintain office supplies and inventory
• Order and stock business cards and nameplates
• Solicit bids for office products and equipment and prepare contracts
• Order and stock kitchen supplies regularly
• Analyze cost/benefit and negotiate with vendors for best prices
• Schedule meetings and secure facilities and equipment
• Prepare purchase requisitions and monitor POs and contracts in SAP
• Use agency credit card and reconcile expenses
• Back-up the receptionist during breaks and absences
• Compose, edit, and proofread documents
• Support Human Resources and other internal departments
• Handle high-paced environment with prioritization under pressure
• Assist and provide relief to 9th floor Receptionists
• Perform other duties as assigned
• Must pass pre-employment checks and background
• Physical ability to lift up to 30 pounds

Skills

Microsoft Word

Microsoft Excel

Policy knowledge

Written communication

Time management

Problem solving

Customer service

Education

High school diploma or GED

Bachelor’s degree preferable

Tools

Microsoft Word

Microsoft Excel

Job description

The Office Support Coordinator at MTS oversees high-volume copying tasks, prepares, binds, and delivers copy jobs, and procures office supplies for multiple locations. You will negotiate with vendors, prepare bids, and support the reception and HR functions as needed.

The role requires a high school diploma or GED, with a preference for a Bachelor’s degree. Minimum three years of administrative experience and a California driver’s license are expected, with a focus on accuracy, organization, and