Office Supervisor

Catholic Health; West Islip (NY); On-site; USD 40,473 - 60,724; Full time

Benefits offered by this job

Comprehensive medical plans

Life insurance

Generous paid time off

Tuition reimbursement

Employer-funded pension plan

Job summary

Catholic Health in West Islip is seeking an Office Supervisor to assist the Office Manager in managing practice activities efficiently. Responsibilities include supporting daily operations, staffing oversight, and facilitating office communications.

The ideal candidate should possess 5 years of relevant administrative experience and be skilled in communication and management. Additional benefits include comprehensive compensation packages and tuition reimbursement options.

Qualifications

• 5+ years of administrative/clinic management experience.
• Competence in applying accounting and budgeting principles.
• Ability to work in a stressful environment and adapt.

Responsibilities

• Assist with daily business operations and decision-making.
• Support staffing and training processes effectively.
• Ensure efficient communication and office management.

Skills

Administrative management

Staff training

Communication skills

Flexibility

Budget management

Education

High school diploma or GED

Associate's Degree in Healthcare or Business Administration

Bachelor's Degree

Tools

Outlook

Word

Excel

Database software

PowerPoint

Job description

Overview

The Office Supervisor will provide support to the Office Manager/Operations Director for the overall administration and coordination of practice activities of a single or multiple, onsite or offsite practice(s), as applies.

Responsibilities

• Assist the Office Manager/Operations Director on all day business operations, including accounts payable and receivables, budget analysis, staff payroll, personnel interactions, billing, email and phone communications.
• Act as a backup to the Office Manager.
• Support administrative decisions and changes within the department.
• Ensure adequate staffing is present at all times to provide prompt and efficient services.
• Assist with the oversight of training, directing, and coaching of staff.
• Ensure calls are promptly answered, screened, messages accurately recorded, and distributed to appropriate personnel.
• Monitor and report on activities related to the achievement of organizational goals as assigned.
• Bring to the Office Manager/Operations Director attention when policies and procedures require updates.
• Assist the Office Manager/Operations Director with a multitude of items to support the professional management of staff and smooth running of the office as requested.

Requirements

• High school diploma or GED with concentration of courses in Secretarial Science, Associate’s Degree in Healthcare or Business Administration required; Bachelor’s Degree preferred.
• Knowledge of Outlook, Word, Excel, Database, and PowerPoint required; must be flexible and able to work in a stressful environment.
• At least 5 years of administrative/clinic management experience; competence in applying general operational and personnel practices, accounting/budgeting principles, and coordination of clinic administrative functions.

Salary

USD $29.38 - $44.08 /Hr.

Benefits

At Catholic Health Services of Long Island your well-being comes first, with comprehensive compensation and benefits. In addition to multiple medical plans, life insurance, generous paid time off, and flexible spending accounts, we also offer substantial tuition reimbursement, an employer‑funded pension plan, and several savings plan options for your future.