Office Manager

Witt/Kieffer

Commack (NY)

On-site

USD 60,000 - 70,000

Full time

11 days ago

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Benefits offered by this job

401K

PTO

Life Insurance

Office located in Commack

Job summary

Witt/Kieffer is seeking an Office Manager to oversee day-to-day operations at the Long Island medical practice in Commack. The role reports to the Director of Operations and requires coordinating staff, scheduling, and adherence to clinical policies.

The successful candidate will manage patient flow, billing coordination, and payroll, supporting accreditation standards and regulatory requirements. This is a full-time on-site position with benefits in a healthcare setting.

Qualifications

Minimum 4 years of administrative experience, including 3 years of management experience in a health care setting.
Working knowledge of Electronic Medical Records.
Excellent communication, decision making, leadership and problem solving skills.
Knowledge of medical practices, terminology and reimbursement policies.

Responsibilities

Oversees daily office operations and delegates authority to assigned staff.
Assist in developing and implements short and long-term work plans and objectives for clerical functions.
Assist staff in understanding/implementing clinical policies and procedures.
Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary.
Assists in the recruiting, hiring, orientation, development and evaluation of clerical staff.
Establishes and maintains an efficient and responsive patient flow system.
Oversees and approves office invoices and submits in timely fashion to accounting for processing.
Provides schedules input into Cerner and manages providers' schedules and makes necessary changes.
Address patient concerns and handles patient correspondence. Communicates with billing supervisor to correct billing errors in all offices.
Manages and approves employees' biweekly payroll.

Skills

Leadership

Communication

Problem solving

Organizational skills

Attention to detail

Customer service

Decision making

Tools

Cerner

Electronic Medical Records (EMR)

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

The Office Manager is the onsite manager responsible for the day-to‑day operations of the practice. The Office Manager reports to the Director of Operations.

Job Responsibilities

Oversees daily office operations and delegates authority to assigned staff.
Assist in developing and implements short and long-term work plans and objectives for clerical functions.
Assist staff in understanding/implementing clinical policies and procedures
Develops guidelines for prioritizing work activities, evaluating effectiveness and modifying activities as necessary. Ensures that office is staffed appropriately.
Assist in the recruiting, hiring, orientation, development and evaluation of clerical staff.
Establishes and maintains an efficient and responsive patient flow system.
Oversees and approves office supply inventory, ensures that mail is opened and processed and offices are opened and closed according to procedures.
Supports and upholds established policies, procedures, objectives, quality improvement, safety, environmental, infection control, codes, and requirement of accreditation and regulatory agencies.
Oversees and approves office invoices and submits in timely fashion to accounting for processing.
Provides schedules input into Cerner and manages providers' schedules and makes necessary changes.
Address patient concerns and handles patient correspondence. Communicates with billing supervisor to correct billing errors in all offices.
Manages and approves employees' biweekly payroll.

Salary Range