Office Supervisor

Catholic Health; Greenvale (NY); On-site; USD 39,950 - 60,614; Full time

Job summary

Catholic Health Services of Long Island seeks an Office Supervisor to support the Office Manager in coordinating practice activities and day-to-day operations. The role covers accounts payable/receivable, payroll, budgeting, and communications across onsite or offsite facilities.

The candidate will back up the Office Manager, oversee staff training, and ensure staffing levels to maintain prompt, efficient service delivery. Strong organizational and interpersonal skills required.

Qualifications

• High school diploma or GED with concentration in Secretarial Science or related field; associate degree preferred.
• Proficiency in Outlook, Word, Excel, PowerPoint; able to work under pressure.
• At least 5 years administrative/clinic management experience; familiarity with budgeting and billing.

Responsibilities

• Assist Office Manager/Operations Director on daily operations including accounts payable/receivable, budget analysis, payroll, and communications.
• Act as a back-up to the Office Manager.
• Support administrative decisions and department changes.
• Ensure adequate staffing to provide timely services.
• Oversee staff training, direction, and coaching.
• Answer calls promptly and distribute messages to the appropriate personnel.

Skills

Administrative experience

Staff coordination

Education

High school diploma or GED

Associates Degree in Healthcare or Business Administration

Bachelor's Degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Database

Job description

Overview

The Office Supervisor will provide support to the Office Manager/Operations Director for the overall administration and coordination of practice activities of a single or multiple, onsite or offsite practice(s), as applies.

Responsibilities

• Assists the Office Manager/Operations Director on all day business operations, including accounts payable and receivables, budget analysis, staff payroll, personnel interactions, billing, email and phone communications.
• Acts as a back up to the Office Manager.
• Supports administrative decision and changes within the department.
• Ensures adequate staffing is present at all times in order to provide services in a prompt, efficient manner.
• Assists with the oversight of training, directing, and coaching of staff.
• Assures calls are promptly answered, screened, messages are accurately recorded and distributed to appropriate personnel.
• Monitors and reports on activities related to the achievement of organizational goals as assigned.
• Brings to the Office Manager/Operations Director attention when policies and procedures require update.
• Assists the Office Manager/Operations Director with a multitude of items to assist the professional management of staff and smooth running of the office as asked.

Requirements

• High school diploma or GED with concentration of courses in Secretarial Science, Associates Degree in Healthcare or Business Administration required. Bachelor's Degree preferred.
• Knowledge of Outlook, Word, Excel, Database and Power Point required; Must be flexible and able to work in stressful environment.
• At least 5 years administrative /clinic management experience; competence in applying general operational and personnel practices, accounting /budgeting principles and coordination of clinic administrative functions.

Salary Range

USD $29.38 - USD $44.08 /Hr.

At Catholic Health Services of Long Island your well-being comes first, with comprehensive compensation and benefits; our offerings go beyond the basics. In addition to multiple medical plans, life insurance, generous paid time off and flexible spending accounts, we also offer substantial tuition reimbursement, an employer funded pension plan and several savings plan options for your future.