Office Services Coordinator

Fox Rothschild; Seattle (WA); On-site; USD 34,000 - 37,000; Full time

Job summary

Fox Rothschild LLP in Seattle seeks an Office Services Assistant to provide high-quality office services, including mailroom operations, copying/printing, and conference room setup. The role supports new-hire prep and coordinates with the Records and Information Services teams.

Ideal candidates have 1–3 years in office support, a high school diploma, and the ability to lift up to 50 lbs, with proficiency in MS Outlook and basic office equipment usage.

Qualifications

• 1-3 years of experience in an office support or administrative role; prior law firm experience preferred.
• High School diploma or equivalent required.

Responsibilities

• Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels on an accurate and timely basis.
• Produce copying and printing, faxing and scanning; schedule outside copy services as needed.
• Set up and clean conference rooms; ensure rooms stocked with supplies and ready for use; arrange catering for meetings.
• Prepare office/workstations for new hires; maintain general cleaning and stock office supplies.
• Coordinate service calls for mail/copy room equipment; monitor and reorder supplies.
• Assist back-up reception; greet clients and answer calls; schedule conference rooms.
• Support Records Department as needed and assist Information Services team.

Skills

Customer service

Attention to detail

Confidentiality

Outlook

Office equipment

USPS knowledge

Education

High School diploma

Tools

Microsoft Outlook

Job description

Fox Rothschild LLP in Seattle seeks an Office Services Assistant to provide high-quality office services, including mailroom operations, copying/printing, and conference room setup. The role supports new-hire prep and coordinates with the Records and Information Services teams.

Ideal candidates have 1–3 years in office support, a high school diploma, and the ability to lift up to 50 lbs, with proficiency in MS Outlook and basic office equipment usage.