Office Services Specialist: Mail, Copy & Meeting Prep

Fox Rothschild LLP; Exton (PA); On-site; USD 25,000 - 30,000; Full time

Job summary

Fox Rothschild LLP is seeking an Office Services Assistant to join our office support team. The role delivers mailroom services, conference room setup, and general office support with a focus on accuracy and timeliness.

Responsibilities include arranging courier services, handling copying and scanning, maintaining supply levels, and supporting the Records and Information Services teams as needed. This is a full-time on-site position based in Exton, PA.

Qualifications

• High School diploma or equivalent.
• 1-3 years in office support or admin role; law firm experience preferred.
• Strong customer service and ability to handle confidential information.

Responsibilities

• Provide mailroom services and courier scheduling.
• Produce copying, faxing, and scanning; route outside copy services as needed.
• Set up and clean conference rooms; stock supplies.
• Prepare workstation for new hires; organize office supplies.
• Coordinate service calls for mail/copy room equipment.
• Maintain general supply levels and restock as needed.
• Organize shared spaces such as copy rooms and kitchen areas.

Skills

Customer service

Attention to detail

Time management

Communication

Education

High School diploma

Tools

Microsoft Outlook

Copiers and scanners

Fax machine

Mailroom equipment

Job description

Fox Rothschild LLP is seeking an Office Services Assistant to join our office support team. The role delivers mailroom services, conference room setup, and general office support with a focus on accuracy and timeliness.

Responsibilities include arranging courier services, handling copying and scanning, maintaining supply levels, and supporting the Records and Information Services teams as needed. This is a full-time on-site position based in Exton, PA.