Office Services Specialist: Mail, Copy & Conference Support

Fox Rothschild; Exton (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

Fox Rothschild LLP is seeking an Office Services Assistant to provide high-quality office services and support within our professional offices.

The role handles mail and courier coordination, copy/print/fax/scan, conference room setup, and upkeep of shared work areas. It requires 1–3 years in an office support or administrative role, a high school diploma, and strong customer service with strict confidentiality. Legal experience is preferred.

Qualifications

• High school diploma or equivalent required.
• 1–3 years in office support or administrative role; law firm experience preferred.
• Ability to lift up to 50 lbs and perform clerical tasks.
• Strong customer service and confidentiality required.
• Proficient with Microsoft Outlook and basic internet navigation.

Responsibilities

• Provide mailroom services and coordinate courier.
• Operate copy/print/fax/scan devices and arrange outside copying.
• Set up and clean conference rooms, stock supplies, and arrange catering.
• Prepare offices for new hires and maintain shared spaces.
• Coordinate service calls for mail and copy room equipment.
• Monitor supplies and restock accordingly.
• Assist reception as back-up and support Records/Information Services teams.
• Follow confidentiality and safety guidelines.

Skills

Customer service

Attention to detail

Confidentiality

Microsoft Outlook

Education

High School diploma or equivalent

Tools

Copiers/Scanners/Fax machines

Job description

Fox Rothschild LLP is seeking an Office Services Assistant to provide high-quality office services and support within our professional offices.

The role handles mail and courier coordination, copy/print/fax/scan, conference room setup, and upkeep of shared work areas. It requires 1–3 years in an office support or administrative role, a high school diploma, and strong customer service with strict confidentiality. Legal experience is preferred.