Legal Office Operations Coordinator

Fox Rothschild; Fort Lauderdale (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Fox Rothschild LLP is seeking an Office Services Coordinator to oversee mailroom, copying, conference room setup, and receptionist back-up, ensuring confidentiality and accuracy.

The role supports attorneys, clients, and staff in a fast-paced law firm environment in Fort Lauderdale, requiring strong organizational skills, customer service, and proficiency with MS Office. Training new employees and maintaining supply inventories are key duties.

Qualifications

• Verbal proficiency in Spanish to support communication with Spanish-speaking clients, vendors, and stakeholders preferred.
• Must have strong ability to communicate effectively, tactfully, and professionally with clients, attorneys, and staff.
• Routinely able to lift up to 50 pounds of office related equipment, supplies and incoming and outgoing parcels.
• Knowledge and experience using office equipment, including copiers, scanners, fax machines and other related equipment.
• Must be extremely customer service oriented.
• Possess general computer ability using MS Office.
• Exceptional organizational skills, initiative, and judgment.
• Ability to adhere to strict deadlines and manage conflicting priorities.
• Strong ability to multi-task efficiently and effectively.
• Ability to perform tasks with a high degree of accuracy and attention to detail.

Responsibilities

• Oversees mailroom services, including sorting, distributing, collecting, and metering of mail and parcels on an accurate and timely basis.
• Train new employees on the processes and procedures of the office services department.
• Produce accurate copying/printing, faxing, and scanning in accordance with verbal and written instructions and Firm policies and procedures.
• Responsible for the organization and upkeep of copy rooms. Stock general supplies; deliver paper; provide daily maintenance of the copier area.
• Set up and cleaning of conference rooms; ensure rooms are stocked and ready for use; assist with catering for meetings.
• Work with the Office Administrator to provide on-site assistance to the Information Services team, including installing video and audio-conferencing equipment.
• Maintain inventory levels of related supplies; organize and distribute kitchen supplies.
• Maintain cleanliness of shared spaces; perform incidental cleaning.
• Provide front desk back-up coverage for the receptionist and assist visitors.
• Assist with general clerical support, as requested.

Skills

Spanish language proficiency

Client communication

Customer service

Organizational skills

Time management

Attention to detail

Education

High School Diploma or equivalent

Tools

MS Office

Copiers & scanners

Job description

Fox Rothschild LLP is seeking an Office Services Coordinator to oversee mailroom, copying, conference room setup, and receptionist back-up, ensuring confidentiality and accuracy.

The role supports attorneys, clients, and staff in a fast-paced law firm environment in Fort Lauderdale, requiring strong organizational skills, customer service, and proficiency with MS Office. Training new employees and maintaining supply inventories are key duties.