Office Services & Mail Operations Specialist II

Canon Business Services; San Francisco (CA); Vor Ort; USD 30.000 - 42.000; Vollzeit

Benefits dieser Stelle

Competitive pay

Comprehensive training and development

Employee discounts on entertainment,‑‑

On-site career development

Zusammenfassung

Canon Business Process Services in San Francisco is seeking an Office Service Representative II to handle mail, packages, interoffice correspondence and related duties. This role supports mail handling, copy center activities, reception and hospitality tasks as assigned on-site.

Under supervision, you will ensure customer satisfaction, log shipments, maintain inventory, and provide essential administrative support to client teams.

Qualifikationen

• High school Diploma or equivalent.
• 2-5 years' experience in a mailroom or professional office.
• Knowledge of metering, weighting, logging and other shipping procedures.
• Proficiency in computer skills preferred.
• Ability to operate fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Aufgaben

• Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships.
• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed
• May possibly perform any of the following functions at the direction of the Site Manager: Set up and maintain client's kitchen areas and conference rooms, order food and make coffee
• Provide reception work such as answering telephones, taking messages and greeting visitors
• Move boxes, supplies or furniture; replace light bulbs
• Document scanning
• Prepare outgoing items for shipping
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Additional duties as assigned

Kenntnisse

Customer service

Office administration

Logistics

Shipping procedures

Ausbildung

High school Diploma

Tools

Copier machines

Fax machine

Scanner

Metering system

Jobbeschreibung

Canon Business Process Services in San Francisco is seeking an Office Service Representative II to handle mail, packages, interoffice correspondence and related duties. This role supports mail handling, copy center activities, reception and hospitality tasks as assigned on-site.

Under supervision, you will ensure customer satisfaction, log shipments, maintain inventory, and provide essential administrative support to client teams.