Office Services & Mailroom Support Associate

Canon U.S.A., Inc.; San Diego (CA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive pay & benefits

Job summary

Canon U.S.A., Inc. in San Diego seeks an Office Service Representative I to manage mail, packages and interoffice correspondence, plus copy center, reception and related admin tasks. The role operates under general supervision and emphasizes accuracy, timeliness and customer service across multiple site duties.

You will log shipments, process incoming/outgoing items, and run standard office equipment (copiers, fax, scanners) while supporting day-to-day operations in a regular full-time role.

Qualifications

• High school Diploma or equivalent.
• 0-1 year experience working in a mailroom or professional office environment.
• Some knowledge of metering, weighting, logging and other shipping procedures preferred.
• Some computer skills preferred.
• Ability to operate fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding etc.
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
• Log outgoing and incoming items as required and review for accuracy/completeness
• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed
• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
• Provide reception work such as answering telephones, taking messages and greeting visitors
• Move boxes, supplies or furniture; replace light bulbs
• Document scanning
• Prepare outgoing items for shipping
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Additional duties as assigned

Skills

Customer service

Computer skills

Education

High school Diploma or equivalent

Tools

Photocopy machine

Fax machine

Job description

Canon U.S.A., Inc. in San Diego seeks an Office Service Representative I to manage mail, packages and interoffice correspondence, plus copy center, reception and related admin tasks. The role operates under general supervision and emphasizes accuracy, timeliness and customer service across multiple site duties.

You will log shipments, process incoming/outgoing items, and run standard office equipment (copiers, fax, scanners) while supporting day-to-day operations in a regular full-time role.