Mail & Office Services Specialist II

Canon-Business-Process-Services-f89af7fd; New York; Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

Training programs

Positive work environment

Employee discounts

Job summary

Canon Business Process Services is hiring a Mailroom/Administrative Associate responsible for handling mail, packages, and interoffice deliveries across floors. Duties include logging shipments, operating copiers and faxes, and supporting reception and admin tasks as needed.

The role requires 2-5 years in a mailroom or office environment, strong customer service, and solid computer skills. This on-site position emphasizes accuracy, timely processing, and professional presentation.

Qualifications

• High school Diploma or equivalent is required.
• 2-5 years’ experience in a mailroom or professional office environment preferred.
• Knowledge of metering, weighting, logging and other shipping procedures.
• Proficiency in computer skills preferred.
• Ability to operate fax, scanner, metering, stamping, and tracking systems.

Responsibilities

• Handle mail, packages, and interoffice correspondence for all floors.
• Receive, sort, and deliver incoming mail; parcel outbound per regulations.
• Log outgoing/incoming items and prepare overnight shipments.
• Organize and distribute office supplies; monitor inventory and logs.
• Provide reception support and various admin duties as needed.
• Operate and troubleshoot copy and fax machines; generate reports.

Skills

Customer service

Time management

Communication skills

Office multitasking

Education

High school Diploma or equivalent

Tools

Copier machines

Fax machines

Scanner

Shipping equipment

Job description

Canon Business Process Services is hiring a Mailroom/Administrative Associate responsible for handling mail, packages, and interoffice deliveries across floors. Duties include logging shipments, operating copiers and faxes, and supporting reception and admin tasks as needed.

The role requires 2-5 years in a mailroom or office environment, strong customer service, and solid computer skills. This on-site position emphasizes accuracy, timely processing, and professional presentation.