Office Services & Guest Experience Specialist

Opensity Solutions; San Jose (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an Office Services Associate to serve as the primary point of contact in our San Jose office. You will help ensure a welcoming environment for staff and guests while supporting daily operations, facilities coordination, and vendor management.

The role requires 1–2 years in office services or related fields, strong communication, and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and workplace systems.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Coordinate visitor access with building security and greet visitors.
• Manage conference room and workspace reservations using internal systems.

Skills

Communication

Multitasking

Attention to detail

Customer service

Tools

Microsoft Office

Workplace systems

Job description

Opensity Solutions is seeking an Office Services Associate to serve as the primary point of contact in our San Jose office. You will help ensure a welcoming environment for staff and guests while supporting daily operations, facilities coordination, and vendor management.

The role requires 1–2 years in office services or related fields, strong communication, and the ability to manage multiple priorities in a fast-paced setting.