Office Services & Facilities Coordinator

Global Business Transformation Solutions, LLC (GBTS); Pasadena (CA); Presencial; USD 42.000 - 62.000; Jornada completa

Descripción de la vacante

Opensity Solutions is seeking an Office Services professional to be a highly visible point of contact for internal and external guests. You will uphold client values and work with the Client Service Manager to ensure efficient daily operations and top‑notch customer service.

Responsibilities include managing facilities, coordinating vendors, visitor access, conference room bookings, catering, security onboarding, and office communications. 1–2 years in office services or hospitality is preferred.

Formación

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsabilidades

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Coordinate with building management, security, engineering, and vendors.
• Submit maintenance requests and support overall workplace operations.
• Coordinate visitor access with building security and greet visitors.
• Monitor building access points and track approved visitor parking.
• Manage conference room and workspace reservations using internal systems.
• Support scheduling needs and resolve conflicts.
• Coordinate external building conference room bookings when required.
• Place and track catering orders and support setup/teardown.
• Prepare meeting rooms and ensure alignment with meeting organizers.
• Issue, track, and manage employee and visitor access badges.
• Coordinate onboarding, offboarding, and access audits.
• Respond to employee requests and process mail, packages, and courier requests.
• Order business cards and life event items; support office initiatives.
• Maintain conference rooms and shared spaces throughout the day.
• Ensure cleanliness and readiness of common areas and report issues.

Conocimientos

Communication

Relationship management

Multitasking

Attention to detail

Organizational skills

Herramientas

Microsoft Office

Descripción del empleo

Opensity Solutions is seeking an Office Services professional to be a highly visible point of contact for internal and external guests. You will uphold client values and work with the Client Service Manager to ensure efficient daily operations and top‑notch customer service.

Responsibilities include managing facilities, coordinating vendors, visitor access, conference room bookings, catering, security onboarding, and office communications. 1–2 years in office services or hospitality is preferred.