Office Experience & Facilities Concierge

Global Business Transformation Solutions, LLC (GBTS); Santa Clara (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an Office Services Associate to be a highly visible point of contact, delivering a warm and welcoming office experience. You will support the Client Service Manager to ensure daily operations run efficiently and with excellence, serving internal and external guests in a fast-paced environment in San Jose, CA.

The role covers facilities management, visitor coordination, conference room bookings, catering, security coordination, mail handling, and inventory tasks,

Qualifications

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and workplace systems.
• Strong attention to detail and organizational skills.

Responsibilities

• Office & Facilities: Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Visitors & Vendors: Coordinate visitor access with building security and greet/ direct visitors.
• Conference Rooms & Space Reservations: Manage conference room and workspace reservations; support scheduling needs.
• Meetings & Catering: Place and track catering orders and support setup/teardown.
• Office Access & Security: Issue and manage access badges; coordinate onboarding/offboarding with security.
• Office Operations: Respond to employee requests; process mail, packages, courier requests, and orders.
• Common Areas: Ensure cleanliness and readiness of common areas and report issues.

Skills

Office services experience

Strong communication

Multitasking

Attention to detail

Organizational skills

Tools

Microsoft Office

Job description

Opensity Solutions is seeking an Office Services Associate to be a highly visible point of contact, delivering a warm and welcoming office experience. You will support the Client Service Manager to ensure daily operations run efficiently and with excellence, serving internal and external guests in a fast-paced environment in San Jose, CA.

The role covers facilities management, visitor coordination, conference room bookings, catering, security coordination, mail handling, and inventory tasks,