Office Services & Guest Experience Specialist

K2 Services; Pasadena (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Opensity Solutions is seeking an Office Services professional to be a friendly, high-visibility contact for guests and internal teams. You will help run daily office operations, coordinate facilities, and support events and meetings with a strong emphasis on service excellence.

In this role you will work closely with the Client Service Manager to ensure efficient operations, security, and a welcoming environment aligned with firm values.

Qualifications

• Strong communication and relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and workplace systems.
• Strong attention to detail and organizational skills.

Responsibilities

• Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager.
• Coordinate visitor access with building security and greet/direct visitors.
• Manage conference room and workspace reservations in internal systems and resolve conflicts.
• Handle catering orders and setup/teardown for meetings.
• Coordinate employee access badges and liaise with security for onboarding/offboarding.
• Respond to employee requests and manage mail, packages, and deliveries.
• Maintain cleanliness and readiness of common areas and conference rooms.

Skills

Communication

Relationship management

Multitasking

Attention to detail

Organizational skills

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Opensity Solutions is seeking an Office Services professional to be a friendly, high-visibility contact for guests and internal teams. You will help run daily office operations, coordinate facilities, and support events and meetings with a strong emphasis on service excellence.

In this role you will work closely with the Client Service Manager to ensure efficient operations, security, and a welcoming environment aligned with firm values.