Office Services Coordinator

AppleOne Employment Services; Stamford (CT); On-site; USD 28,000 - 40,000; Full time

Job summary

AppleOne Employment Services in Stamford, CT seeks an Office Services Coordinator to maintain workflows, track operations, and coordinate service requests. This temp-to-hire role offers a stable Monday–Friday schedule, exposure to multiple business functions, and potential long-term placement.

The position requires 1–2 years in office services or related fields, with a high school diploma or GED as a baseline; college graduates are desired. Salary is $24.50/hour, onsite in Stamford.

Qualifications

• Minimum of High school diploma or GED; college graduate preferred.
• 1–2 years of office services, mailroom, records management or related operations.
• Experience in a corporate or customer-facing environment preferred.
• Experience with shipping, receiving, mailroom, records, document processing, financial reconciliation and/or reporting and office equipment is a plus.

Responsibilities

• Coordinate day-to-day office services activities and ensure requests are completed accurately, professionally, and on time.
• Maintain logs, records, documentation, and tracking tools related to office operations, vendor activity, courier requests, and service issues.
• Communicate professionally with employees, customers, vendors, couriers, and management to support business needs.
• Follow established procedures and guidelines while identifying issues that require escalation.
• Support multiple administrative and operational functions while adapting to shifting priorities and deadlines.
• Troubleshoot routine issues, resolve service concerns when possible, and escalate complex matters appropriately.

Skills

Office services exp

Customer service

Communication

Records management

Shipping/receiving

Education

High school diploma or GED

College degree desired

Job description

Job Summary

The Office Services Coordinator will play an important role in maintaining office workflows, tracking operational activities, coordinating service requests, and ensuring accurate documentation. This opportunity offers a consistent Monday through Friday schedule, exposure to multiple business functions, and the potential for long-term placement for the right candidate.

Key Responsibilities

• Coordinate day-to-day office services activities, ensuring requests are completed accurately, professionally, and on time.
• Maintain logs, records, documentation, and tracking tools related to office operations, vendor activity, courier requests, and service issues.
• Communicate professionally with employees, customers, vendors, couriers, and management to support business needs.
• Follow established procedures, written instructions, and operational guidelines while identifying issues that require escalation.
• Support multiple administrative and operational functions while adapting to shifting priorities and deadlines.
• Troubleshoot routine issues, resolve service concerns when possible, and elevate complex matters appropriately.

Office & Administrative Support

• Maintain office supplies, coordinate meeting room setups, support workplace events, and assist with facility needs.

Mailroom & Logistics

• Receive, sort, and distribute incoming/outgoing mail and packages; prepare shipping labels and manage delivery tracking.

Records Management

• Handle document intake, indexing, storage, retrieval, and secure archiving or destruction according to retention policies.

Financial Operations Support

• Print, verify, and log checks; support quality control checks and month-end administrative processing.

Reception & Customer Service

• Serve as backup reception, greet guests, manage calls, and issue temporary visitor badges.

Equipment & Document Services

• Perform basic office equipment troubleshooting (copiers, printers) and process document requests (scanning, copying, binding).

Compensation and Benefits

• Pay rate: $24.50 per hour.
• Job type: Temp-to-Hire.
• Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
• Location: Stamford, CT.

Duration

Temp to Hire

Shift

8 Am - 5 Pm Monday - Friday

Qualifications

• Minimum of High school diploma or GED required/ College graduate desired
• 1–2 years of experience in office services, mailroom operations, records management, administrative support, financial processing, customer service, reception, or a related operational environment preferred.
• Experience working in a corporate or customer-facing environment preferred.
• Experience with shipping, receiving, mailroom, records, document processing, financial reconciliation and/or reporting and office equipment is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.