Administrative Assistant

AppleOne Employment Services; Oxnard (CA); On-site; USD 63,039,000 - 74,501,000; Full time

Job summary

AppleOne Employment Services in Oxnard, CA, is seeking a Front Desk Administrative Assistant to be the welcoming first point of contact for visitors and staff. This role demands top-notch customer service, organization, and the ability to manage multiple administrative tasks with a professional demeanor.

You will greet guests, screen calls, manage mail, prepare routine correspondence, coordinate meeting spaces, handle supplies, and support the office with general clerical duties in a fast-paced

Qualifications

• Experience handling business correspondence and administrative documentation.
• Professional appearance and demeanor.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Reliable, punctual, and highly organized.

Responsibilities

• Greet and assist visitors, clients, and guests upon arrival.
• Answer, screen, and direct incoming phone calls.
• Issue visitor badges and collect badges upon departure.
• Manage office correspondence, including emails, mail distribution, and other written communications.
• Draft, prepare, and distribute routine correspondence as needed.
• Set up conference rooms for meetings and events.
• Coordinate lunch orders for meetings as needed.
• Ensure conference rooms are clean, organized, and ready for use.
• Order and maintain office supply inventory.
• Monitor and help maintain a clean, organized, and stocked break room.
• Provide general administrative and clerical support to the office.
• Maintain a professional and welcoming front desk presence at all times.

Skills

Multitasking

Organized

Customer service

Microsoft Office

Professional appearance

Punctual

Tools

Microsoft Office Suite

Job description

This is a temporary assignment for a minimum of 6 months, could be longer.

Position Summary

We are seeking a professional, personable, and organized Front Desk Administrative Assistant to serve as the first point of contact for visitors and employees. This front-facing role requires excellent customer service skills, attention to detail, and the ability to manage multiple administrative tasks while maintaining a welcoming and professional office environment.

Key Responsibilities

• Greet and assist visitors, clients, and guests upon arrival.
• Answer, screen, and direct incoming phone calls.
• Issue visitor badges and collect badges upon departure.
• Manage office correspondence, including emails, mail distribution, and other written communications.
• Draft, prepare, and distribute routine correspondence as needed.
• Set up conference rooms for meetings and events.
• Coordinate lunch orders for meetings as needed.
• Ensure conference rooms are clean, organized, and ready for use.
• Order and maintain office supply inventory.
• Monitor and help maintain a clean, organized, and stocked break room.
• Provide general administrative and clerical support to the office.
• Maintain a professional and welcoming front desk presence at all times.

Qualifications

• Experience handling business correspondence and administrative documentation.
• Professional appearance and demeanor.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Reliable, punctual, and highly organized.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.